1 Mar

Alfresco Maintenance

Alfresco Maintenance Alfresco Maintenance is an Alfresco maintenance service to fix bugs, add features and perform system checkups by Official Alfresco or third parties. Just like vehicles, Alfresco requires regular maintenance to run properly and minimize issues that will occur such as full memory, slow performance which will hamper productivity and even cause problems with greater costs.

Keep Alfresco RunningSecuredIn Max Performance With Softbless

The following are problems that occur due to not performing maintenance on Alfresco: :

  • There is no monitoring of database storage size and content size, so it is difficult to calculate when an upgrade is needed
  • It's hard to figure out why alfresco is slow to access
  • There are features that don't work and are difficult to fix because the internal team doesn't have much knowledge about Alfresco
  • Alfresco is prone to downtime which results in hampered productivity
  • There are no regular backups or the backup process often fails
  • It takes a long time to fix issues or to make custom development because lack of developer that understand alfresco
  • There is no transfer of knowledge or training provided to understand alfresco to the internal team
Softbless is an Alfresco Maintenance by third party service that has years of competence and experience. Companies can rely on Softbless to perform maintenance because it has complete documentation and uses best-practice methods.

Here are the benefits of using Alfresco Maintenance from Softbless :

  • Can monitor and provide reports on resources used by Alfresco such as CPU, RAM, Storage and JVM Memory usage
  • Provide any information that requires optimization or upgrades to improve Alfresco's performance
  • Fixed a feature that didn't work properly using a best-practice implementation
  • Minimize the occurrence of downtime with a long time
  • Run and maintain backup regularly
  • Create custom development and fix issues with complete documentation
  • Provide training for End Users and Alfresco Administrators with experienced trainers
Softbless as Alfresco Maintenance has been trusted by many satisfied clients from various industries
Alfresco has many useful features as a Document Management System application. See the full features of Alfresco by accessing the Alfresco page.
Softbless as Alfresco Maintenance offers System Checkup, Custom Development, Bug Fixing, Training and Support services professionally with best-practice implementation methods and complete documentation
We are aware that Alfresco has become an important part of your Company to increase productivity. Therefore, Softbless as Alfresco Maintenance offers implementation, configuration and consulting services in your company to keep productivity running smoothly.

Contact Us

Email: info@softbless.com

Phone: +62-21-85918058 & +62-21-85918059

Mobile & Whatsapp: +62-811-221-305

Click here to Chat via Whatsapp : +62-811-221-305

Ask questions/book a meeting

 
25 Feb

Alfresco Developer

Alfresco Developer Alfresco Developer is a support service by Alfresco Expert to help solve bugs or do custom development. Alfresco support services can be obtained from Alfresco Authorized or Third Parties.  Both have their own advantages and disadvantages, the significant difference is of course the price offered. Normally Official Support has a higher price than support from third parties. One of the Alfresco Developers from a third party is Softbless who already has the expertise and competence that already has many satisfied clients from various fields of the company.

Alfresco support provider ProfessionalTrustedBest Practice Implementation Softbless as a

The following are problems that are often encountered that require Alfresco Developer support:

  • The company's internal team that needs to learn from scratch to make custom development or fix bugs in Alfresco which of course takes a long time
  • Have limited developer staff and do not understand alfresco
  • Consultations related to business processes are not quickly facilitated
  • Freelancers recruited are not optimal for support due to problems such as time zone differences, communication problems, etc
  • There is no transfer of knowledge or training provided to understand alfresco to the internal team
  • Alfresco Official Support Services that exceed the company's budget
Softbless is here to answer problems related to Alfresco in your company by offering professional, competent services with reasonable prices.

The benefits that companies get by using Softbless as Alfresco Developer are:

  • Already have Alfresco competence by having many satisfied clients in Indonesia
  • Using best practice methods in implementing custom development at Alfresco
  • Available to do onsite or remotely with progress report
  • Provide training facilities for end-users and administrators regarding Alfresco Features and custom development
  • Facilitate your business consultation before implementation to Alfresco
  • Have complete and structured documentation
  • Pay Less & Get More. With an open source license get full ownership of the source code.
Softbless has been experienced and competent as an Alfresco Developer provider for many years and has had satisfied clients from various industries
Alfresco has useful features to increase productivity in your company. To see the full features, you can access Document Management System Alfresco.
Softbless as a professional Indonesian Alfresco Developer with implementation, consulting, custom development services that already has many happy clients
Let us help answer your problems related to Alfresco in your company.

Contact Us

Email: info@softbless.com

Phone: +62-21-85918058 & +62-21-85918059

Mobile & Whatsapp: +62-811-221-305

Click here to Chat via Whatsapp : +62-811-221-305

<h2>Ask questions/book a meeting :</h2>
24 Feb

Alfresco Watermark Download

Alfresco Watermark Download Alfresco Watermark Download is an Enterprise Content Management (ECM) application using Alfresco which has a download watermark feature as a document copyright in it. The watermark can be in the form of information on the date the document was downloaded, who downloaded the document, and a caption that can be adjusted according to needs. Watermark Document supposed to protect confidential information and the validity of a document. Companies need to protect documents from leaks and document legality in this digital era where it is very easy to get information. Therefore, Companies need a system that can store, manage and maintain documents also keep the authenticity of documents in one place.

Keep your document to be AuthenticSecuredProtected

 

The following are problems that are commonly encountered in companies :

  • The content of a document is very easy to modify so that the authenticity of the document cannot be verified
  • Keeping track who can view, modify and download document can be so difficult and time consuming
  • Distribution of confidential documents that are prone to loss and leakage
  • Lack of security for folders and documents because its hard to give access to each department or user flexibly
  • Not integrated with Document Management System so managing documents can take a lot of time and effort
  • The process of making watermarks is still manual. Imagine if there are many documents that require a watermark,  it can consume a lot of time, required a high cost and is prone to human error
  • Still uses physical document that makes so complicated to search a specific document
With Alfresco Watermark Download using Alfresco can solve the above problems.

Here are the benefits of using Alfresco Watermark Download in your company :

  • Maintain the authenticity of documents by using a watermark on every page of the document easily and quickly
  • Can easily do tracking in case of document leak
  • Improve security and run distribution of confidential documents efficiently
  • Give Access Rights of a document to departments or employees flexibly
  • Integrated with Document Management System so you can manage documents in the same place
  • Generate watermark automatically and adjust text, position, size according to company identity and needs
  • Search for specific documents based on keywords and parameters such as document date, document type, etc with effortlessly
Your company can get more than just the above benefits by using Alfresco as an Alfresco Watermark Download.
"The time to value with Alfresco was just incredible. Within five months, Alfresco Process Services was running in production for the most significant launch Pitney Bowes has done in more than a decade" Kyle Pause, Director of Software Engineering at Pitney Bowes Alfresco has been established since 2005 and is listed in the Gartner Magic Quadrant as a Leader and has been implemented by many companies around the world.

The following are the features possessed by Alfresco Watermark Download :

  • Watermark Documents. Generate watermark containing date and user information who downloaded the document. Watermark can match your needs and company identity
  • Document Signature. Create Electronic Signature with unique key using math algorithm
  • Versioning. Manage document versions by adding versions automatically and saving previous version history
  • Expired Document Reminder. A feature to send notifications in the form of emails or dashlets that reach the user's attention at anytime and anyplace
  • High Security & Permissions. Manage access rights and permissions for each group, employee, document, and folder securely and flexibly according to company needs
  • Workflow Engine. Create approval tasks with actions like approve, reject, revise multiple documents and multiple reviewers easily. This feature is also equipped with an email notification and workflow report
  • Advanced Search Functionality. Search for specific documents based on search terms or certain parameters. These parameters can be additional information or metadata such as document name, document date, document type, etc. Alfresco can search the contents on text-based document
  • User Friendly. Interface similar to Windows Explorer on Windows and Finder on MAC which is used by employees daily. Alfresco is web-based application so it can be accesible in whatever place
  • Integration with LDAP/Active Directory, Ms Office, Google Docs and other applications using CMIS Web Services
  • Check In & Check Out. Lock document to prevent user modify or changing your document you want to edit
Softbless has years of experience and competence to implement Alfresco in many companies.
Let us be your company part of journey to increase productivity in this digital era by using Alfresco.  

Contact Us

Email: info@softbless.com

Phone: +62-21-85918058 &amp; +62-21-85918059

Mobile &amp; Whatsapp: +62-811-221-305

Click here to Chat via Whatsapp : +62-811-221-305

<h2>Ask questions/book a meeting :</h2>
23 Feb

Alfresco Workflow Report

Alfresco Workflow Report Alfresco Workflow Report is a Document Management System application using Alfresco which has a workflow feature in it. With this feature, we can perform approval tasks such as approve, reject, revise a document and then store and manage it in one centralized place. Alfresco has been used by many leading organizations and companies around the world. Workflow is an important component for the running of a business process so that it can continue to compete with competitors in the current digital era, therefore it requires a fast, accurate and efficient workflow process. Especially related to workflows on documents that require integration with the Document Management System. With the Alfresco Workflow Report, companies can help facilitate these needs.

FastenImproveAutomate your Workflow with Alfresco Workflow Report

Problems that often occur in companies related to workflow:

  • The amount of time and effort for tracking the progress can be a lot and consuming
  • Huge effort and a lot of time required to perform workflows on many documents and many related purposes at once
  • There are no notifications to users or related departments if there are tasks that need to be done
  • Existing systems that are not integrated with each other, so employees spend a lot of time moving documents from one place to another
  • Slow decision making process. The workflow will go through each process and through the user or department, each of which can provide its own response. The decision cannot be made because each response sometimes taking a lot of time.
  • Existing system cannot cover existing workflow requirements
  • Documents are still in the form of physical files, so they are prone to corruption, document leaks and other problems such as full storage space and difficulty in searching for documents.
Alfresco Workflow Report is the perfect answer to the above problems. By using Alfresco, companies will get a significant increase in productivity

The following are the benefits that companies get from using Alfresco Workflow Reports :

  • Always keep sharp by tracking the progress of the workflow from anywhere
  • Run workflows on multiple documents at once and define approvers according to your needs flexibly
  • Integrated with the Document Management System application that can manage documents in the same place
  • Improve collaboration between employees and departments by sharing information quickly, transparently and secure
  • Keep reviewers informed if there's task to be done by sending notification
  • Documents in digital form that reduce vulnerability to leaks, damage and make searching easier
  • Accelerate distribution and sharing of documents between employees and departments
  • Facilitate access to required documents in accordance with predefined access rights
  • Significantly improve productivity by saving a cost and time
Alfresco Workflow Report uses Alfresco as a Document Management System which has a workflow feature that can solve these problems.

Alfresco has received many awards such as Leader at Gartner MQ, Forrester Wave, Document Management Awards, etc.

Leading Industry Organizations such as NASA, Cisco and many companies around the world have trusted Alfresco to make companies more responsive and competitive.

Alfresco as Alfresco Workflow Report has the following useful features :

  • Workflow Engine. Create approval tasks with actions like approve, reject, revise multiple documents and multiple reviewers efficiently. This feature is also equipped with an email notification to the reviewers so that it can reduce the delay in workflow progress.
  • Workflow Log. View and track each task from the workflow such as seeing the current process reviewer, the time the reviewer received the task, reviewer comments, and etc
  • Flexible Workflow. Creating workflows that can be done flexibly for both serial or parallel reviewers according to your needs
  • Secure Workflow. Workflow documents can only be accessed according to the specified permissions so as to minimize document leaks
  • Version Control. Automatically saves document versions which is useful for document tracking
  • Expired Document Reminder. A feature to send notifications in the form of emails or dashlets that reach the user's attention that there is a document that requires special action within a predetermined period
  • Advanced Search Functionality. Search for specific documents based on search terms or certain parameters. These parameters can be additional information or metadata such as document name, document date, document type, etc. Alfresco can search the contents on text-based document
  • High Security & Permissions. Manage access rights and permissions for each group, employee, document, and folder securely and flexibly according to company needs
  • User Friendly. Interface similar to Windows Explorer on Windows and Finder on MAC which is used by employees daily. Alfresco is web-based application so it can be accesible in whatever place
  • Integration with LDAP/Active Directory, Ms Office, Google Docs and other applications using CMIS Web Services
  • Automation (Rules). Execute specific actions based on selected criteria
  • Check-in & Check-out. Prevent other user from editing document by locking up the document
  • Scanner Integration Capability
Softbless, has implemented Alfresco for many happy clients by offering Installation, Custom Development, Configuration services
We are very excited to be your partner in implementing Alfresco as a solution for business processes and various problems related to documents in your company.

Contact Us

Email: info@softbless.com

Phone: +62-21-85918058 &amp; +62-21-85918059

Mobile &amp; Whatsapp: +62-811-221-305

Click here to Chat via Whatsapp : +62-811-221-305

<h2>Ask questions/book a meeting :</h2>
22 Feb

Document Alarm

Document Alarm Document Alarm is a reminder of documents that require attention or action at a certain time. In today's digital era, the increasing level of busyness often makes users forget to follow-up something that has an expiration date. Document Alarm can help ensure users follow up on documents measurably, quickly and efficiently in the form of email notifications or dashlet. The company expects the document follow-up process to be fast, efficient and measurable. With Document Alarm, we can create reminders to the person or division who is responsible for a document periodically based on the expiration date flexibly.

Always UpdateFeel SafeRemembered with Document Alarm.

The following are problems that usually occur regarding expired documents :

  • Users often forget the documents they want to expire because there are no regular reminders
  • It is difficult to search for specific documents such as documents for a certain period, name, content and etc
  • There is no version history information makes tracking progress follow-up difficult.
  • Documents still use physical files so they are prone to damage, loss and document leaks
  • Lack of coordination and collaboration between users so that it can hamper the follow-up process
  • Document follow-up process that often does not match the required deadline
  • Existing reminders are not integrated with document management applications.
Document Alarm can easily solve these problems. The implementation of using a Document Alarm that is integrated with the Document Management System application, it can offer more solutions than just these problems.

The Advantage your company get of using Document Alarm :

  • It is as if the user has an assistant who swiftly conveys information periodically on documents that require follow-up
  • Users can search documents based on search terms and parameters quickly. Search parameters can be in the form of additional information contained in the document or better known as metadata such as document date, document type, document status, etc.
  • See the follow-up progress of documents and save document version history to make tracking easier
  • Can manage documents and follow-up processes in the same place and stored in digital form so that it does not require resources and reduces the risk of documents being lost or damaged if using physical documents
  • Set the date of the valid period of documents and Person In Charge flexibly and securely
  • Reminder in the form of an email that can reach the user's attention at everywhere and any time
  • Reduced costs, increase productivity and collaboration between users or employees
Alfresco is a Document Management System application that has a Document Alarm, so it is fully capable to be relied on to improve document management processes in your company.

Alfresco has been registered as a Leader in the Forrester Wave and Gartner Magic Quadrant.

Many companies from all over the world have implemented Alfresco such as Nasa, Cisco and etc

Below are Alfresco features as Document Alarm :

  • Expired Document Reminder : Set expiration date, person in charge and document status. The output of reminder can be in the form as email notification or dashlet
  • Versioning : Save and see each version of a document that is useful for tracking a document
  • Advance Search Functionality : Alfresco has a searching feature that can search for titles, contents, and metadata based on search words or certain parameters.
  • Role & Security Permission : Set permissions on documents and folders flexibly according to your company's needs
  • User Friendly : Alfresco User Interface similar to Windows Explorer on Windows or Finder on Mac which is familiar to the user
  • Workflow Engine : can make approval tasks with approve, reject and revise actions on documents
  • Integration with LDAP, Active Directory, Ms Office and Google Docs and other applications via CMIS Web Service
  • Check in & Check out: Lock the document when editing to prevent other users from making changes to the same document
  • Relation between Documents : Can store information on other documents that are related to each other, such as Purchase Order documents with Invoices. With this feature, users can easily browse or find out the relationship between documents
  • Online Preview : View the contents of documents on web pages so that users can access them from anywhere and anytime
  • Automation (Rules): To perform certain actions based on automatically selected criteria
  • Multiple File Upload with Drag & Drop : Easily upload multiple documents at once with just drag and drop to Alfresco
  • Centralized Document Repository: Store and manage documents centrally
Softbless, already has many clients with services for consulting business processes, implementation, configuration, custom development Document Alarm using Alfresco in Indonesia
We are very excited to be your partner in implementing Alfresco as a solution for business processes and various problems related to documents in your company.
18 Feb

Electronic Signature Vendor in Indonesia

  Electronic Signature Electronic Signature (Digital Signature) is a form of digital transformation from traditional method which still has the same function and purpose to maintain and validate the authenticity of a document. Just like traditional signatures, Electronic Signature also have unique characteristics for each signer or document owner. In Electronic Signature, this unique feature uses a mathematical algorithm as the key to an encrypted document. Electronic Signature can also save information such as time of sign off, document owner, and signature validity time limit.

Make your document to be more Secure100% OriginalTrusted

The following are problems that often occur when we are still using a traditional or regular signature :
  • Traditional Signatures are prone to imitation and forgery
  • Signing a bulk of document  can really be time consuming
  • Traditional Signatures require physical documents so they are prone to problems such as damaged documents, limited storage space, etc
  • Traditional Signatures require physical meetings with related parties so that it takes a lot of time and effort and costs more
  • There is no reminder for related parties so that it can delay the signing of the document
  • The difficulty of finding and tracking a document
  • It is difficult to keep confidential documents because documents are sent through intermediaries
Electronic Signature can easily solve these problems.

Here are The advantage of Electronic Signature for your company :

  • Reduces the risk of forgery and changes to the originality of documents
  • Significantly save on paper usage, shipping costs and storage space
  • Sign bulk documents efficiently
  • Signing Document can be done in anyplace and anytime
  • Documents related parties can sign safely because they are sent without going through an intermediary
  • Search document or content easily and quickly
  • Can Store documents with integrated and access rights that suit your company's needs
Alfresco is a Document Management System application that has a Electronic Signature in it. It is really capable for answering more than just document signature problems in your company.

Alfresco enters the Gartner Magic Quadrant as Leader 2021

Since 2005 alfresco has been implemented by 1300+ companies from all over the world

Alfresco features as a Electronic Signature are as follows:

  • Workflow Engine : Create approval task of documents for certain users to review, revise, approve, reject efficiently
  • Electronic Signature : Create Electronic Signature with unique key from encrypted document
  • Role & Permission Security : Manage documents or folders with flexible access rights
  • Expired Document Reminder : A feature to display documents that have a validity period via a dashlet or page and email
  • Versioning : Manage document versions by adding versions automatically and saving previous version history
  • User Friendly : Alfresco looks similar to Windows Explorer on Windows or Finder on Mac so as the result, the learning curve is not steep and users can easily adapt
  • Advance Search Functionality : Alfresco can search the contents and metadata of a document based on keyword.
Softbless, has experience in implementing, configuring, training and supporting Alfresco in several companies in Indonesia
20 Nov

Electronic Manuscript Management

Electronic Manuscript Management

Electronic Manuscript Management is an application for managing, reviewing, creating and sharing official governmental manuscripts electronically. Currently there are still many agencies that regulate official manuscripts of services manually, for example when making approvals, dispositions, changes, and sending official manuscripts to outside agencies, all done manually.

If the distribution of manual work is still carried out continuously, it can result in reduced time efficiency of workers, as well as causing several problems in the existing agencies, so that company development can be disrupted.

Use the Electronic Department Manuscript so that the Distribution of Documents becomes Faster,Easy,Safe,Efficient

The following are problems when still using the Official Manuscript Procedure:

  • The amount of time needed when looking for official document administration documents.
  • Online approvals cannot be done online, it is difficult to track official document administration documents.
  • The difficulty of tracking dispositions digitally.
  • The high cost of purchasing paper, because all official documents are still using physical documents.
  • Space required for storing documents is too much.
  • The sending process of sending documents between outside agencies is too time consuming, because everything is done manually.
  • The difficulty of approving or following up on a document when one of the officials concerned is not in the office.

All of these difficulties, can be overcome by the application of the Electronic Office Manuscript, a system that has been well integrated.

 

 

Electronic Manuscript Management
Here are the kinds of letters that can be done in this application:

  • Warrant
  • Internal Memoranda and Memos
  • Letter to an outside company
  • Decree
  • Letters from other companies
  • Instruction Letter
  • Certificate
  • Letter of invitation
  • Minutes of meetings
  • Announcement
  • Circular letter
  • Official memo
  • Other letters

Some of the advantages of using the Electronic Service Text Application are: 

  • It is easy to carry out dispositions in the official script system that is received from other units, because it is integrated with the system.
  • It is easy to find out the position of approval in an official script.
  • The rapid process of receiving letters sent via online between agencies.
  • There are no errors in the format of the letter, because the format has been provided by the system.
  • Can reduce the cost / cost of sending letters and paper spending.
  • Make it easier for superiors to do approval or disposition online, making it easier for Officials to do approval anywhere.
  • Work becomes directed and structured, because of the creation of time efficiency.
  • Dispositions can be easily made by officials.
  • Users can easily search for official document manuscripts using words (metadata).
  • Easy to search documents by various categories.
  • Placement of documents neatly organized because this application is well integrated.

Electronic Office Manuscripts is the right application for organizing documents, for the creation of organized, structured and directed work so as to optimize the time of workers to create progress at your work agency. 

OFFICIAL DEVELOPMENT IN DEVELOPMENT WITH ALFRESCO FRAMEWORK AND LIFERAY

Alfresco and Liferay are in Gartner MQ, which is in one quadrant with other solutions such as Laserfice, Oracle, IMB, etc.

 

Softbless built the Office Manuscript Application on Alfresco and Liferay. Alfresco is a Document Management System (DMS) application that is useful for storing all soft copies of documents in a company. And Liferay is a portal. The two applications are applications that already exist in the Gartner Magic Quadran from 2011 to 2018. Alfresco is a Chalengger in the Gartner Magic Quadran and Liferay is the Leaders in the Gartner Magic Quadran.


Some Functionalities on the Official Text Application: 

  • Exit Service Manuscript
  • Arrangement of official service documents: Letters for other companies, Service Notes, Decree, Minutes of Meeting, Notification Letters, and Internal Memos.
  • Approval that can be done by related officials for each division or different divisions.
  • It is easy to search the status of approval for official documents
  • Time efficiency is very fast, because the process of sending documents that are done online when the official script procedures have been approved by the relevant officials.
  • Entry Service Texts:
  • Up to date can receive automatically in real time when outside agencies send official documents of administrative documents.
  • Disposition of official script entry.
  • All official script manuscripts from outside agencies can be registered on the electronic service manuscript application.
  • Full text searcing that can search according to status, subject and date of the letter.
  • Giving a number that can be done automatically.
  • The electronic service manuscript application is already integrated with the Document Management System (DMS), so all incoming and outgoing official document manuscripts along with all related documents will be placed / stored in the Document Management System application.
  • Email:
  • Each user will get an email notification if they have a new task for approval and the latest task
  • Each user will get an email notification or reminder if there are tasks that have not been completed
  • Number of letters by using a barcode.
  • Audit trail: This is useful for viewing all history such as approval, positioning and making official script layout, all of this workflow will be stored in this application, and the user can see in detail the history of official script layout.
  • Delegation of authority, this function is for Temporary Officers (PJS), PYMT (Officials Performing Tasks), Daily Implementers (PLH), or officials who are on leave.
  • Document watermark, useful to find out who the user is downloading or printing on the document, so as to reduce the spread of documents to unwanted parties.
  • Secretary function. This feature gives the secretary access to view or check the official script procedures that become the latest task of their superiors Administration & Configuration. This feature works to make the latest task changes. For example when one official gets one of the newest tasks but for some reason, the official cannot do it, then the official can perform the task change function.
  • Change Log. This feature stores information about anyone who has made changes, what has changed about the contents of the official script.
  • Access rights, User Management, Groups, and Units
  • Merged with Active Directory / LDAP

 

Softbless is one of the companies in Indonesia that already has a lot of implementation experience for the Office Manuscript Application, we are very competent in understanding the business processes that exist in your company.


Softbless Use our services for implementing Manuscript Services in your agency. Softbless provides services for implementation, customization, installation, support, and training. Contact us and get as much information as you need.

19 Nov

Electronic Archive

Electronic Archive

Electronic Archive as framework that manages archives that are managed efficiently and efficiently with user-friendly management methods so that it can facilitate companies in managing them. In the digital era as it is today, archive management has developed rapidly with the development of digital technology which is very beneficial for the company. The development of digital technology that is developing in archive management among others is Electronic Archives.

 

Electronic Archives makes it easy to manage your records to be more Reliable,User Centered,Effective,trusted


If the development of digital technology is developing rapidly, there are still many companies that in their archive management activities still use traditional or manual systems. In fact, managing records manually requires a lot of effort / cost for still using physical paper. Common problems that often occur in the management of archive archives include:

  • Paper archives are very vulnerable to damage, in the event of a natural disaster the archive will be easily torn, yellow stains and the worst result of losing the archive even though the archive is an important asset of the company.
  • If it is needed it is difficult for the User to get it quickly, moreover the archive was created in a very long period of time and the user cannot be certain about that archive.
  • Users find it difficult to search archives specifically by using certain keywords including archive descriptions, contents of archives, certain archive numbers.
  • Users can not distinguish where the latest archive archives, between coworkers is difficult to know who made changes to the archive archives.
  • Vulnerable to the inequality in naming and numbering records between one user and another user
  • Limited archival storage, physical archives that are made continuously or periodically so that requires a fairly large file cabinet in the company.
  • Security guarantees for important archive archives are not regulated in realtime and are flexible.

The problems mentioned above can be handled by applying electronic records to your company. Electronic Records are made with a system that has been well integrated so that it can answer the problems - archives of company records.

 

 

The benefits that you can get from using Electronic Records are:

  • Paperless, so the cost or budget spent on purchasing paper can be reduced.
  • Has a sophisticated searhing feature so that it can search through the contents of the archive archive.
  • Digital electronic archives can be accessed anywhere and anytime by the user.
  • Changes in the archive can be known easily, what time, what date, what day and who made changes to the archive.
  • Updated archives can be found quickly and easily.
  • Avoiding archival mixing with other divisions, usually archival archives between divisions are confidential so that they can also reduce the spread of archives to other divisions.
  • No need to take a long time in the process of searching the archive so that employee time is not wasted and can do other activities that further increase work productivity.
  • Has a workflow feature that can make it easier for employees to collaborate on compiling a archive.
  • Company archives are neatly structured by utilizing the security permission feature in each division. The process of sharing files between colleagues is very easy. 

Alfresco is an Electronic Records management application that has been proven capable of handling various issues of corporate archive archives and has been widely used by more than 5000 companies and organizations around the world, and has been built since 2011 until now.

 

ALFRESCO WORKED IN CHALLENGER'S QUADRAN IN GARTNER MAGIC QUADRANT

In 2017, the Gartner Magic Quadrant in the same quadrant competed with solutions from IBM, Oracle and Laserfiche

 


Some functions that exist in Alfresco:

  • Can be integrated with other applications through the CMIS web service.
  • Integrated with LDAP, Active Directory, Ms office and Google Docs.
  • Tagging & Category
  • Role, Permission & Security Settings
  • Able to connect well with the scanner engine.
  • Multiple file uploads. Can upload files or folders into Alfresco.
  • Check in & Check Out. Each archive that is being edited by one user can be locked first, so that other users can only read it.
  • Expired archive reminder. The plugin works as a reminder and reminder of archives that have a period of time and require updates. Email notifications are sent via email and can be seen in the dashlet.
  • Search functionality. function to search the archive to the contents of the archive (indexing), or search based on metadata that has been made previously.
  • Automation (Rules) for triggering certain actions based on several criteria chosen by the user.
  • User friendly. Alfresco is made like Windows Explorer, so users can easily learn it.
  • Drag and Drop Upload. Users can easily upload files simultaneously by drag and drop.
  • Native Mobile Application, can be downloaded in the app store or playstore, and all default applications can be seen on each employee's mobile phone.
  • Online Preview. Able to do online previews on archives and media files without downloading files.
  • Versioning. It functions as naming the new version of the archive automatically, and users will easily track the latest version automatically.
  • Centralized archive Repository: Storage of all archives in the Company centrally.
  • Trail Audit. useful to see all user activities at login, logout, edit, view, add and delete. So that the user activities can be seen.
  • Workflow Engine. Useful if the user wants to do a review, approval and revision of the archive online. Because business processes in each company are different, we also provide custom workflows that can be adjusted to the business conditions that occur in the company.
  • Link (relation) between archives. This feature is useful for creating links between one archive with other supporting archives, for example invoice archives are made in relation to PO, BAST archives and other archives that are related to those archives.
  • The addition of a watermark when the user will download a particular archive or file or when uploading an archive, so each archive that is downloaded or printed will be seen who is downloading, what date and month what archive is downloaded.
  • Comment feature. This plugin is useful if fellow users want to discuss about the archive.

 

Softbless is competent in helping to develop your company's business processes. Not only that, SoftBless is also experienced in handling management systems, implementation, and developing Electronic Archives digitally in Indonesia using Alfresco.

We provide a variety of professional services including implementation, customization, installation, support, and Alfresco training. Immediately Contact us and get the best offer for your company's Electronic Archive Solution.