Alfresco Maintenance is an Alfresco maintenance service to fix bugs, add features and perform system checkups by Official Alfresco or third parties. Just like vehicles, Alfresco requires regular maintenance to run properly and minimize issues that will occur such as full memory, slow performance which will hamper productivity and even cause problems with greater costs.
Keep AlfrescoRunningSecuredIn Max PerformanceWith Softbless
The following are problems that occur due to not performing maintenance on Alfresco: :
There is no monitoring of database storage size and content size, so it is difficult to calculate when an upgrade is needed
It's hard to figure out why alfresco is slow to access
There are features that don't work and are difficult to fix because the internal team doesn't have much knowledge about Alfresco
Alfresco is prone to downtime which results in hampered productivity
There are no regular backups or the backup process often fails
It takes a long time to fix issues or to make custom development because lack of developer that understand alfresco
There is no transfer of knowledge or training provided to understand alfresco to the internal team
Softbless is an Alfresco Maintenance by third party service that has years of competence and experience. Companies can rely on Softbless to perform maintenance because it has complete documentation and uses best-practice methods.
Softbless as Alfresco Maintenance offers System Checkup, Custom Development, Bug Fixing, Training and Support services professionally with best-practice implementation methods and complete documentation
We are aware that Alfresco has become an important part of your Company to increase productivity. Therefore, Softbless as Alfresco Maintenance offers implementation, configuration and consulting services in your company to keep productivity running smoothly.
Alfresco Developer is a support service by Alfresco Expert to help solve bugs or do custom development. Alfresco support services can be obtained from Alfresco Authorized or Third Parties. Both have their own advantages and disadvantages, the significant difference is of course the price offered. Normally Official Support has a higher price than support from third parties.
One of the Alfresco Developers from a third party is Softbless who already has the expertise and competence that already has many satisfied clients from various fields of the company.
Alfresco support providerProfessionalTrustedBest Practice ImplementationSoftbless as a
The following are problems that are often encountered that require Alfresco Developer support:
The company's internal team that needs to learn from scratch to make custom development or fix bugs in Alfresco which of course takes a long time
Have limited developer staff and do not understand alfresco
Consultations related to business processes are not quickly facilitated
Freelancers recruited are not optimal for support due to problems such as time zone differences, communication problems, etc
There is no transfer of knowledge or training provided to understand alfresco to the internal team
Alfresco Official Support Services that exceed the company's budget
Softbless is here to answer problems related to Alfresco in your company by offering professional, competent services with reasonable prices.
The benefits that companies get by using Softbless as Alfresco Developer are:
Already have Alfresco competence by having many satisfied clients in Indonesia
Using best practice methods in implementing custom development at Alfresco
Available to do onsite or remotely with progress report
Provide training facilities for end-users and administrators regarding Alfresco Features and custom development
Facilitate your business consultation before implementation to Alfresco
Have complete and structured documentation
Pay Less & Get More. With an open source license get full ownership of the source code.
Softbless has been experienced and competent as an Alfresco Developer provider for many years and has had satisfied clients from various industries
Softbless as a professional Indonesian Alfresco Developer with implementation, consulting, custom development services that already has many happy clients
Let us help answer your problems related to Alfresco in your company.
Alfresco Watermark Download is an Enterprise Content Management (ECM) application using Alfresco which has a download watermark feature as a document copyright in it. The watermark can be in the form of information on the date the document was downloaded, who downloaded the document, and a caption that can be adjusted according to needs. Watermark Document supposed to protect confidential information and the validity of a document.
Companies need to protect documents from leaks and document legality in this digital era where it is very easy to get information. Therefore, Companies need a system that can store, manage and maintain documents also keep the authenticity of documents in one place.
Keep your document to be AuthenticSecuredProtected
The following are problems that are commonly encountered in companies :
The content of a document is very easy to modify so that the authenticity of the document cannot be verified
Keeping track who can view, modify and download document can be so difficult and time consuming
Distribution of confidential documents that are prone to loss and leakage
Lack of security for folders and documents because its hard to give access to each department or user flexibly
Not integrated with Document Management System so managing documents can take a lot of time and effort
The process of making watermarks is still manual. Imagine if there are many documents that require a watermark, it can consume a lot of time, required a high cost and is prone to human error
Still uses physical document that makes so complicated to search a specific document
With Alfresco Watermark Download using Alfresco can solve the above problems.
Here are the benefits of using Alfresco Watermark Download in your company :
Maintain the authenticity of documents by using a watermark on every page of the document easily and quickly
Can easily do tracking in case of document leak
Improve security and run distribution of confidential documents efficiently
Give Access Rights of a document to departments or employees flexibly
Integrated with Document Management System so you can manage documents in the same place
Generate watermark automatically and adjust text, position, size according to company identity and needs
Search for specific documents based on keywords and parameters such as document date, document type, etc with effortlessly
Your company can get more than just the above benefits by using Alfresco as an Alfresco Watermark Download.
"The time to value with Alfresco was just incredible. Within five months, Alfresco Process Services was running in production for the most significant launch Pitney Bowes has done in more than a decade" Kyle Pause, Director of Software Engineering at Pitney Bowes
Alfresco has been established since 2005 and is listed in the Gartner Magic Quadrant as a Leader and has been implemented by many companies around the world.
The following are the features possessed by Alfresco Watermark Download :
Watermark Documents. Generate watermark containing date and user information who downloaded the document. Watermark can match your needs and company identity
Document Signature. Create Electronic Signature with unique key using math algorithm
Versioning. Manage document versions by adding versions automatically and saving previous version history
Expired Document Reminder. A feature to send notifications in the form of emails or dashlets that reach the user's attention at anytime and anyplace
High Security & Permissions. Manage access rights and permissions for each group, employee, document, and folder securely and flexibly according to company needs
Workflow Engine. Create approval tasks with actions like approve, reject, revise multiple documents and multiple reviewers easily. This feature is also equipped with an email notification and workflow report
Advanced Search Functionality. Search for specific documents based on search terms or certain parameters. These parameters can be additional information or metadata such as document name, document date, document type, etc. Alfresco can search the contents on text-based document
User Friendly. Interface similar to Windows Explorer on Windows and Finder on MAC which is used by employees daily. Alfresco is web-based application so it can be accesible in whatever place
Integration with LDAP/Active Directory, Ms Office, Google Docs and other applications using CMIS Web Services
Check In & Check Out. Lock document to prevent user modify or changing your document you want to edit
Softbless has years of experience and competence to implement Alfresco in many companies.
Let us be your company part of journey to increase productivity in this digital era by using Alfresco.
Alfresco Workflow Report is a Document Management System application using Alfresco which has a workflow feature in it. With this feature, we can perform approval tasks such as approve, reject, revise a document and then store and manage it in one centralized place. Alfresco has been used by many leading organizations and companies around the world.
Workflow is an important component for the running of a business process so that it can continue to compete with competitors in the current digital era, therefore it requires a fast, accurate and efficient workflow process. Especially related to workflows on documents that require integration with the Document Management System. With the Alfresco Workflow Report, companies can help facilitate these needs.
FastenImproveAutomateyour Workflow with Alfresco Workflow Report
Problems that often occur in companies related to workflow:
The amount of time and effort for tracking the progress can be a lot and consuming
Huge effort and a lot of time required to perform workflows on many documents and many related purposes at once
There are no notifications to users or related departments if there are tasks that need to be done
Existing systems that are not integrated with each other, so employees spend a lot of time moving documents from one place to another
Slow decision making process. The workflow will go through each process and through the user or department, each of which can provide its own response. The decision cannot be made because each response sometimes taking a lot of time.
Existing system cannot cover existing workflow requirements
Documents are still in the form of physical files, so they are prone to corruption, document leaks and other problems such as full storage space and difficulty in searching for documents.
Alfresco Workflow Report is the perfect answer to the above problems. By using Alfresco, companies will get a significant increase in productivity
Alfresco has received many awards such as Leader at Gartner MQ, Forrester Wave, Document Management Awards, etc.
Leading Industry Organizations such as NASA, Cisco and many companies around the world have trusted Alfresco to make companies more responsive and competitive.
Alfresco as Alfresco Workflow Report has the following useful features :
Workflow Engine. Create approval tasks with actions like approve, reject, revise multiple documents and multiple reviewers efficiently. This feature is also equipped with an email notification to the reviewers so that it can reduce the delay in workflow progress.
Workflow Log. View and track each task from the workflow such as seeing the current process reviewer, the time the reviewer received the task, reviewer comments, and etc
Flexible Workflow. Creating workflows that can be done flexibly for both serial or parallel reviewers according to your needs
Secure Workflow. Workflow documents can only be accessed according to the specified permissions so as to minimize document leaks
Version Control. Automatically saves document versions which is useful for document tracking
Expired Document Reminder. A feature to send notifications in the form of emails or dashlets that reach the user's attention that there is a document that requires special action within a predetermined period
Advanced Search Functionality. Search for specific documents based on search terms or certain parameters. These parameters can be additional information or metadata such as document name, document date, document type, etc. Alfresco can search the contents on text-based document
High Security & Permissions. Manage access rights and permissions for each group, employee, document, and folder securely and flexibly according to company needs
User Friendly. Interface similar to Windows Explorer on Windows and Finder on MAC which is used by employees daily. Alfresco is web-based application so it can be accesible in whatever place
Integration with LDAP/Active Directory, Ms Office, Google Docs and other applications using CMIS Web Services
Automation (Rules). Execute specific actions based on selected criteria
Check-in & Check-out. Prevent other user from editing document by locking up the document
Scanner Integration Capability
Softbless, has implemented Alfresco for many happy clients by offering Installation, Custom Development, Configuration services
We are very excited to be your partner in implementing Alfresco as a solution for business processes and various problems related to documents in your company.
Document Alarm is a reminder of documents that require attention or action at a certain time. In today's digital era, the increasing level of busyness often makes users forget to follow-up something that has an expiration date. Document Alarm can help ensure users follow up on documents measurably, quickly and efficiently in the form of email notifications or dashlet.
The company expects the document follow-up process to be fast, efficient and measurable. With Document Alarm, we can create reminders to the person or division who is responsible for a document periodically based on the expiration date flexibly.
The following are problems that usually occur regarding expired documents :
Users often forget the documents they want to expire because there are no regular reminders
It is difficult to search for specific documents such as documents for a certain period, name, content and etc
There is no version history information makes tracking progress follow-up difficult.
Documents still use physical files so they are prone to damage, loss and document leaks
Lack of coordination and collaboration between users so that it can hamper the follow-up process
Document follow-up process that often does not match the required deadline
Existing reminders are not integrated with document management applications.
Document Alarm can easily solve these problems. The implementation of using a Document Alarm that is integrated with the Document Management System application, it can offer more solutions than just these problems.
The Advantage your company get of using Document Alarm :
It is as if the user has an assistant who swiftly conveys information periodically on documents that require follow-up
Users can search documents based on search terms and parameters quickly. Search parameters can be in the form of additional information contained in the document or better known as metadata such as document date, document type, document status, etc.
See the follow-up progress of documents and save document version history to make tracking easier
Can manage documents and follow-up processes in the same place and stored in digital form so that it does not require resources and reduces the risk of documents being lost or damaged if using physical documents
Set the date of the valid period of documents and Person In Charge flexibly and securely
Reminder in the form of an email that can reach the user's attention at everywhere and any time
Reduced costs, increase productivity and collaboration between users or employees
Alfresco is a Document Management System application that has a Document Alarm, so it is fully capable to be relied on to improve document management processes in your company.
Alfresco has been registered as a Leader in the Forrester Wave and Gartner Magic Quadrant.
Many companies from all over the world have implemented Alfresco such as Nasa, Cisco and etc
Expired Document Reminder : Set expiration date, person in charge and document status. The output of reminder can be in the form as email notification or dashlet
Versioning : Save and see each version of a document that is useful for tracking a document
Advance Search Functionality : Alfresco has a searching feature that can search for titles, contents, and metadata based on search words or certain parameters.
Role & Security Permission : Set permissions on documents and folders flexibly according to your company's needs
User Friendly : Alfresco User Interface similar to Windows Explorer on Windows or Finder on Mac which is familiar to the user
Workflow Engine : can make approval tasks with approve, reject and revise actions on documents
Integration with LDAP, Active Directory, Ms Office and Google Docs and other applications via CMIS Web Service
Check in & Check out: Lock the document when editing to prevent other users from making changes to the same document
Relation between Documents : Can store information on other documents that are related to each other, such as Purchase Order documents with Invoices. With this feature, users can easily browse or find out the relationship between documents
Online Preview : View the contents of documents on web pages so that users can access them from anywhere and anytime
Automation (Rules): To perform certain actions based on automatically selected criteria
Multiple File Upload with Drag & Drop : Easily upload multiple documents at once with just drag and drop to Alfresco
Centralized Document Repository: Store and manage documents centrally
Softbless, already has many clients with services for consulting business processes, implementation, configuration, custom development Document Alarm using Alfresco in Indonesia
We are very excited to be your partner in implementing Alfresco as a solution for business processes and various problems related to documents in your company.
Electronic Signature (Digital Signature) is a form of digital transformation from traditional method which still has the same function and purpose to maintain and validate the authenticity of a document.
Just like traditional signatures, Electronic Signature also have unique characteristics for each signer or document owner. In Electronic Signature, this unique feature uses a mathematical algorithm as the key to an encrypted document. Electronic Signature can also save information such as time of sign off, document owner, and signature validity time limit.
Make your document to be more Secure100% OriginalTrusted
The following are problems that often occur when we are still using a traditional or regular signature :
Traditional Signatures are prone to imitation and forgery
Signing a bulk of document can really be time consuming
Traditional Signatures require physical documents so they are prone to problems such as damaged documents, limited storage space, etc
Traditional Signatures require physical meetings with related parties so that it takes a lot of time and effort and costs more
There is no reminder for related parties so that it can delay the signing of the document
The difficulty of finding and tracking a document
It is difficult to keep confidential documents because documents are sent through intermediaries
Electronic Signature can easily solve these problems.
Here are The advantage of Electronic Signature for your company :
Reduces the risk of forgery and changes to the originality of documents
Significantly save on paper usage, shipping costs and storage space
Sign bulk documents efficiently
Signing Document can be done in anyplace and anytime
Documents related parties can sign safely because they are sent without going through an intermediary
Search document or content easily and quickly
Can Store documents with integrated and access rights that suit your company's needs
Alfresco is a Document Management System application that has a Electronic Signature in it. It is really capable for answering more than just document signature problems in your company.
Alfresco enters the Gartner Magic Quadrant as Leader 2021
Since 2005 alfresco has been implemented by 1300+ companies from all over the world
Alfresco features as a Electronic Signature are as follows:
Workflow Engine : Create approval task of documents for certain users to review, revise, approve, reject efficiently
Electronic Signature : Create Electronic Signature with unique key from encrypted document
Role & Permission Security : Manage documents or folders with flexible access rights
Expired Document Reminder : A feature to display documents that have a validity period via a dashlet or page and email
Versioning : Manage document versions by adding versions automatically and saving previous version history
User Friendly : Alfresco looks similar to Windows Explorer on Windows or Finder on Mac so as the result, the learning curve is not steep and users can easily adapt
Advance Search Functionality : Alfresco can search the contents and metadata of a document based on keyword.
Softbless, has experience in implementing, configuring, training and supporting Alfresco in several companies in Indonesia
Application for Incoming Outgoing Letters is an Electronic Service Manuscript System for creating, managing, reviewing and distributing electronically incoming mail archives. In managing the archives of incoming and outgoing letters it is usually done manually, namely by circulation of hardcopy or sheets of paper to request approval, inspection, disposition, search, change and so on.
Because everything is done manually, all of these activities cause various kinds of problems resulting in suboptimal work productivity.
Take advantage of the Application of Incoming Letters of Letters so that the Management of the Electronic Service Manuscript Archive (TNDE) becomes Concise, Smooth, Protected, Practical
Some of the problems that often occur in the management of incoming and outgoing mail records manually, are as follows: :
Difficulty finding out to what extent the review status of making outgoing mail. We can not quickly find out, the position of this letter has been approved by anyone.
Difficulty in knowing the history of the approval / disposition flow of a letter.
Examination and delivery of letters carried out manually, will take quite a lot of time.
Because using hardcopy, it is difficult to get approval from the official letter, for example if the official is in a meeting outside the office.
Access and search of official manuscripts of service which is quite time-consuming, because we need to come to the location of the archive, look in several file cabinets, and piles of stationery.
Difficulties of officials in tracking / tracking disposition of incoming letters
The high cost is due to the cost of buying paper, because it still uses hardcopy. Examples of causes for high paper costs: Photocopies of the document will be given to each copy recipient. The amount of hardcopy will also take up space, which can actually be used for more useful activities.
The difficulties above, can be overcome by an integrated system, which is a system that can be managed by incoming and outgoing mail.
Incoming Outgoing Letters
Several types of letters handled in this system :
Internal Memo or Memorandum
Official memo
Minutes of meetings
Letter of invitation
Letters to outside agencies
Decree
Announcement
Circular letter
Warrant
Instruction Letter
Letter of Statement
Letters from other agencies
Other letters
Benefits obtained when using the Incoming Outgoing Mail Application are :
With just a few clicks, we can quickly get info about the status of the approval of the letter.
Easy to access and find out the history of approval and disposition of a letter. This system can be accessed anywhere, as long as the intranet or internet connection is connected to the system, so that it can do the assignment of incoming and outgoing letters wherever we are.
Users can receive mail quickly because it is online, there is no need for manual submissions.
Save money on paper purchases and mailing costs.
Officials can easily access this system, and carry out approval / disposition from anywhere, without having to standby at the office.
Officials can quickly track dispositions.
Users can search letters quickly using a number of keywords and parameters. The system is equipped with a search for incoming and outgoing mail based on the subject of the letter, the letter module, the decision of the letter, the category of the letter and the status of the letter, making it easier to search.
Simple in following up of letters received from outside agencies, because they have been provided by the system.
Making a letter in accordance with the format of the letter in general, so there is no error in the format or structure of the letter.
Work cycles become more efficient, because work is structured and organized.
Management of electronic records so that they are well organized.
Incoming Outgoing Letters Application is the right solution for managing correspondence to improve time efficiency so as to create success in your company. Softbless has an Outgoing Mail Application Application solution named E-Office for managing Electronic Office Texts..
E-Office is built using framework
Liferay dan Alfresco
Liferay and Alfresco are included in the Gartner Magic Quadrant, in the same quadrant as solutions from IBM, Oracle, Laserfiche, etc.
Softbless developed the E-Office Application with the Liferay and Alfresco frameworks. Liferay is a portal solution, and Alfresco is a Document Management System (DMS) solution for storing all related documents in one place. LIferay and Alfresco are solutions that have been included in the Gartner Magic Quadrant since 2011. Both are head to head competitors for similar solutions from IBM, Oracle, Laserfische, etc.
E-Office System is a correspondence system that functions to create, review approval of official manuscript documents. In managing company documents that are still manual processes, it takes printed documents and a collection of paper to make requests for approval, review, repair, and trace the required documents. Because the manual process, these activities cause several problems that can result in decreased work productivity.
Handle Outgoing Incoming letter more safeeasyfastefficient
The problems that commonly occur in the management of Company documents manually, including :
Due to hardcopy, if the relevant official is not present it will be difficult to obtain approval from the authorized official.
It is difficult to know the status of outgoing mail, the position of the letter and the approval process cannot be known quickly and precisely.
The search flow for company documents takes a long time, so it takes time to search the archive storage location, and find it in a file cabinet, or other collection of stationery.
Relevant officials will have difficulty in tracing and disposing of letters.Checking and distributing documents is processed manually, so it takes a long time.
The high burden for the cost of purchasing paper, because the document is still hardcopy. such as: The document is photocopied and distributed to relevant sections.
Requires space for storage, it should be used for other useful activities.It is difficult to see the approval process or disposition of a document.
These problems can be solved by a system that works well together, namely E-Office.
E-Office system could handle these outgoing and incoming letters :
Announcement
Nota Dinas
Memorandum
Minutes of Meeting
Invitatation
Decision Letter
Request Letter
Instruction Letter
Letter of statement
Letter from other institutions
etc
Benefits :
Documents are made electronically well-organized and neat, with the aim that documents are easily seen, managed, found and reused.
The task will become easier, and the work will be completed more quickly and well structured and structured.
Making the format of the letter in accordance with general provisions, so that the invalid format and structure of the letter does not occur.
Simplified in making dispositions on letters obtained from outside parties, because the system already provides.
Users can easily find the letter through several keywords and indicators.
E-Office is equipped with a system of searching letters and company documents based on the name of the letter, the title of the letter, the contents of the letter, the type of letter and the condition of the letter, and the search process will be easier.
The disposition tracking process can be quickly carried out by relevant officials.
A user friendly system can make it easier for relevant Officials to log in to this system, in approval or disposition of letters from anywhere, without the need to be in the office.
No need to spend paper and send mail so it is more efficient.
Letters are sent online to Users, no need to be sent manually.
It's easy to see and get information about the approval and tracking process of a document.
Can be used anywhere, while the internet and intranet networks are well connected to the system, the use of E-Office can be done anytime and anywhere.
It's easier to get information about the approval letter, with one click.
E-Office System is an efficient solution in managing correspondence so that it can improve work efficiency and achieve Company progress. Softbless has the right solution for Corporate Document Management called E-Office which is useful for managing your Company's letters and documents.
Softbless built an E-Office System based on the Liferay and Alfresco frameworks. Liferay is a solution for portals, and Alfresco is a solution for Document Management System (DMS) that works by storing all related documents in one place. LIferay and Alfresco have been in Gartner Magic Quadrant since 2011. Liferay and Alfresco are in the head to head competitor category for similar solutions to compete with IBM, Oracle, Laserfische, etc.
Softbless has very competent experience and knowledge in handling business processes, in implementing E-Office System in Indonesia.
Our services include implementation, installation, customization, support and training for E-Office applications. Make us part of you in finding your Corporate Document Management solution with E-Office. Contact and consult what you need and immediately get information about the solutions we have.
