24 Feb

Alfresco Watermark Download

Alfresco Watermark Download Alfresco Watermark Download is an Enterprise Content Management (ECM) application using Alfresco which has a download watermark feature as a document copyright in it. The watermark can be in the form of information on the date the document was downloaded, who downloaded the document, and a caption that can be adjusted according to needs. Watermark Document supposed to protect confidential information and the validity of a document. Companies need to protect documents from leaks and document legality in this digital era where it is very easy to get information. Therefore, Companies need a system that can store, manage and maintain documents also keep the authenticity of documents in one place.

Keep your document to be AuthenticSecuredProtected

 

The following are problems that are commonly encountered in companies :

  • The content of a document is very easy to modify so that the authenticity of the document cannot be verified
  • Keeping track who can view, modify and download document can be so difficult and time consuming
  • Distribution of confidential documents that are prone to loss and leakage
  • Lack of security for folders and documents because its hard to give access to each department or user flexibly
  • Not integrated with Document Management System so managing documents can take a lot of time and effort
  • The process of making watermarks is still manual. Imagine if there are many documents that require a watermark,  it can consume a lot of time, required a high cost and is prone to human error
  • Still uses physical document that makes so complicated to search a specific document
With Alfresco Watermark Download using Alfresco can solve the above problems.

Here are the benefits of using Alfresco Watermark Download in your company :

  • Maintain the authenticity of documents by using a watermark on every page of the document easily and quickly
  • Can easily do tracking in case of document leak
  • Improve security and run distribution of confidential documents efficiently
  • Give Access Rights of a document to departments or employees flexibly
  • Integrated with Document Management System so you can manage documents in the same place
  • Generate watermark automatically and adjust text, position, size according to company identity and needs
  • Search for specific documents based on keywords and parameters such as document date, document type, etc with effortlessly
Your company can get more than just the above benefits by using Alfresco as an Alfresco Watermark Download.
"The time to value with Alfresco was just incredible. Within five months, Alfresco Process Services was running in production for the most significant launch Pitney Bowes has done in more than a decade" Kyle Pause, Director of Software Engineering at Pitney Bowes Alfresco has been established since 2005 and is listed in the Gartner Magic Quadrant as a Leader and has been implemented by many companies around the world.
Book a meeting

The following are the features possessed by Alfresco Watermark Download :

  • Watermark Documents. Generate watermark containing date and user information who downloaded the document. Watermark can match your needs and company identity
  • Document Signature. Create Electronic Signature with unique key using math algorithm
  • Versioning. Manage document versions by adding versions automatically and saving previous version history
  • Expired Document Reminder. A feature to send notifications in the form of emails or dashlets that reach the user's attention at anytime and anyplace
  • High Security & Permissions. Manage access rights and permissions for each group, employee, document, and folder securely and flexibly according to company needs
  • Workflow Engine. Create approval tasks with actions like approve, reject, revise multiple documents and multiple reviewers easily. This feature is also equipped with an email notification and workflow report
  • Advanced Search Functionality. Search for specific documents based on search terms or certain parameters. These parameters can be additional information or metadata such as document name, document date, document type, etc. Alfresco can search the contents on text-based document
  • User Friendly. Interface similar to Windows Explorer on Windows and Finder on MAC which is used by employees daily. Alfresco is web-based application so it can be accesible in whatever place
  • Integration with LDAP/Active Directory, Ms Office, Google Docs and other applications using CMIS Web Services
  • Check In & Check Out. Lock document to prevent user modify or changing your document you want to edit
Softbless has years of experience and competence to implement Alfresco in many companies.
Let us be your company part of journey to increase productivity in this digital era by using Alfresco.  

Contact Us

Email: info@softbless.com

Phone: +62-21-85918058 & +62-21-85918059

Mobile & Whatsapp: +62-811-221-305

Click here to Chat via Whatsapp : +62-811-221-305

<h2>Ask questions/book a meeting :</h2>
By
, ,
Read More...
23 Feb

Alfresco Workflow Report

Alfresco Workflow Report Alfresco Workflow Report is a Document Management System application using Alfresco which has a workflow feature in it. With this feature, we can perform approval tasks such as approve, reject, revise a document and then store and manage it in one centralized place. Alfresco has been used by many leading organizations and companies around the world. Workflow is an important component for the running of a business process so that it can continue to compete with competitors in the current digital era, therefore it requires a fast, accurate and efficient workflow process. Especially related to workflows on documents that require integration with the Document Management System. With the Alfresco Workflow Report, companies can help facilitate these needs.

FastenImproveAutomate your Workflow with Alfresco Workflow Report

Problems that often occur in companies related to workflow:

  • The amount of time and effort for tracking the progress can be a lot and consuming
  • Huge effort and a lot of time required to perform workflows on many documents and many related purposes at once
  • There are no notifications to users or related departments if there are tasks that need to be done
  • Existing systems that are not integrated with each other, so employees spend a lot of time moving documents from one place to another
  • Slow decision making process. The workflow will go through each process and through the user or department, each of which can provide its own response. The decision cannot be made because each response sometimes taking a lot of time.
  • Existing system cannot cover existing workflow requirements
  • Documents are still in the form of physical files, so they are prone to corruption, document leaks and other problems such as full storage space and difficulty in searching for documents.
Alfresco Workflow Report is the perfect answer to the above problems. By using Alfresco, companies will get a significant increase in productivity

The following are the benefits that companies get from using Alfresco Workflow Reports :

  • Always keep sharp by tracking the progress of the workflow from anywhere
  • Run workflows on multiple documents at once and define approvers according to your needs flexibly
  • Integrated with the Document Management System application that can manage documents in the same place
  • Improve collaboration between employees and departments by sharing information quickly, transparently and secure
  • Keep reviewers informed if there's task to be done by sending notification
  • Documents in digital form that reduce vulnerability to leaks, damage and make searching easier
  • Accelerate distribution and sharing of documents between employees and departments
  • Facilitate access to required documents in accordance with predefined access rights
  • Significantly improve productivity by saving a cost and time
Alfresco Workflow Report uses Alfresco as a Document Management System which has a workflow feature that can solve these problems.

Alfresco has received many awards such as Leader at Gartner MQ, Forrester Wave, Document Management Awards, etc.

Leading Industry Organizations such as NASA, Cisco and many companies around the world have trusted Alfresco to make companies more responsive and competitive.
Book a meeting

Alfresco as Alfresco Workflow Report has the following useful features :

  • Workflow Engine. Create approval tasks with actions like approve, reject, revise multiple documents and multiple reviewers efficiently. This feature is also equipped with an email notification to the reviewers so that it can reduce the delay in workflow progress.
  • Workflow Log. View and track each task from the workflow such as seeing the current process reviewer, the time the reviewer received the task, reviewer comments, and etc
  • Flexible Workflow. Creating workflows that can be done flexibly for both serial or parallel reviewers according to your needs
  • Secure Workflow. Workflow documents can only be accessed according to the specified permissions so as to minimize document leaks
  • Version Control. Automatically saves document versions which is useful for document tracking
  • Expired Document Reminder. A feature to send notifications in the form of emails or dashlets that reach the user's attention that there is a document that requires special action within a predetermined period
  • Advanced Search Functionality. Search for specific documents based on search terms or certain parameters. These parameters can be additional information or metadata such as document name, document date, document type, etc. Alfresco can search the contents on text-based document
  • High Security & Permissions. Manage access rights and permissions for each group, employee, document, and folder securely and flexibly according to company needs
  • User Friendly. Interface similar to Windows Explorer on Windows and Finder on MAC which is used by employees daily. Alfresco is web-based application so it can be accesible in whatever place
  • Integration with LDAP/Active Directory, Ms Office, Google Docs and other applications using CMIS Web Services
  • Automation (Rules). Execute specific actions based on selected criteria
  • Check-in & Check-out. Prevent other user from editing document by locking up the document
  • Scanner Integration Capability
Softbless, has implemented Alfresco for many happy clients by offering Installation, Custom Development, Configuration services
We are very excited to be your partner in implementing Alfresco as a solution for business processes and various problems related to documents in your company.

Contact Us

Email: info@softbless.com

Phone: +62-21-85918058 &amp; +62-21-85918059

Mobile &amp; Whatsapp: +62-811-221-305

Click here to Chat via Whatsapp : +62-811-221-305

<h2>Ask questions/book a meeting :</h2>
By
, ,
Read More...
22 Feb

Document Alarm

Document Alarm Document Alarm is a reminder of documents that require attention or action at a certain time. In today's digital era, the increasing level of busyness often makes users forget to follow-up something that has an expiration date. Document Alarm can help ensure users follow up on documents measurably, quickly and efficiently in the form of email notifications or dashlet. The company expects the document follow-up process to be fast, efficient and measurable. With Document Alarm, we can create reminders to the person or division who is responsible for a document periodically based on the expiration date flexibly.

Always UpdateFeel SafeRemembered with Document Alarm.

The following are problems that usually occur regarding expired documents :

  • Users often forget the documents they want to expire because there are no regular reminders
  • It is difficult to search for specific documents such as documents for a certain period, name, content and etc
  • There is no version history information makes tracking progress follow-up difficult.
  • Documents still use physical files so they are prone to damage, loss and document leaks
  • Lack of coordination and collaboration between users so that it can hamper the follow-up process
  • Document follow-up process that often does not match the required deadline
  • Existing reminders are not integrated with document management applications.
Document Alarm can easily solve these problems. The implementation of using a Document Alarm that is integrated with the Document Management System application, it can offer more solutions than just these problems.

Chat Via Whatsapp

The Advantage your company get of using Document Alarm :

  • It is as if the user has an assistant who swiftly conveys information periodically on documents that require follow-up
  • Users can search documents based on search terms and parameters quickly. Search parameters can be in the form of additional information contained in the document or better known as metadata such as document date, document type, document status, etc.
  • See the follow-up progress of documents and save document version history to make tracking easier
  • Can manage documents and follow-up processes in the same place and stored in digital form so that it does not require resources and reduces the risk of documents being lost or damaged if using physical documents
  • Set the date of the valid period of documents and Person In Charge flexibly and securely
  • Reminder in the form of an email that can reach the user's attention at everywhere and any time
  • Reduced costs, increase productivity and collaboration between users or employees
Alfresco is a Document Management System application that has a Document Alarm, so it is fully capable to be relied on to improve document management processes in your company.

Alfresco has been registered as a Leader in the Forrester Wave and Gartner Magic Quadrant.

Many companies from all over the world have implemented Alfresco such as Nasa, Cisco and etc
Book a meeting

Below are Alfresco features as Document Alarm :

  • Expired Document Reminder : Set expiration date, person in charge and document status. The output of reminder can be in the form as email notification or dashlet
  • Versioning : Save and see each version of a document that is useful for tracking a document
  • Advance Search Functionality : Alfresco has a searching feature that can search for titles, contents, and metadata based on search words or certain parameters.
  • Role & Security Permission : Set permissions on documents and folders flexibly according to your company's needs
  • User Friendly : Alfresco User Interface similar to Windows Explorer on Windows or Finder on Mac which is familiar to the user
  • Workflow Engine : can make approval tasks with approve, reject and revise actions on documents
  • Integration with LDAP, Active Directory, Ms Office and Google Docs and other applications via CMIS Web Service
  • Check in & Check out: Lock the document when editing to prevent other users from making changes to the same document
  • Relation between Documents : Can store information on other documents that are related to each other, such as Purchase Order documents with Invoices. With this feature, users can easily browse or find out the relationship between documents
  • Online Preview : View the contents of documents on web pages so that users can access them from anywhere and anytime
  • Automation (Rules): To perform certain actions based on automatically selected criteria
  • Multiple File Upload with Drag & Drop : Easily upload multiple documents at once with just drag and drop to Alfresco
  • Centralized Document Repository: Store and manage documents centrally
Softbless, already has many clients with services for consulting business processes, implementation, configuration, custom development Document Alarm using Alfresco in Indonesia
We are very excited to be your partner in implementing Alfresco as a solution for business processes and various problems related to documents in your company.
By
, ,
Read More...
18 Feb

Electronic Signature Vendor in Indonesia

  Electronic Signature Electronic Signature (Digital Signature) is a form of digital transformation from traditional method which still has the same function and purpose to maintain and validate the authenticity of a document. Just like traditional signatures, Electronic Signature also have unique characteristics for each signer or document owner. In Electronic Signature, this unique feature uses a mathematical algorithm as the key to an encrypted document. Electronic Signature can also save information such as time of sign off, document owner, and signature validity time limit.

Make your document to be more Secure100% OriginalTrusted

The following are problems that often occur when we are still using a traditional or regular signature :
  • Traditional Signatures are prone to imitation and forgery
  • Signing a bulk of document  can really be time consuming
  • Traditional Signatures require physical documents so they are prone to problems such as damaged documents, limited storage space, etc
  • Traditional Signatures require physical meetings with related parties so that it takes a lot of time and effort and costs more
  • There is no reminder for related parties so that it can delay the signing of the document
  • The difficulty of finding and tracking a document
  • It is difficult to keep confidential documents because documents are sent through intermediaries
Electronic Signature can easily solve these problems.

Chat Via Whatsapp

Here are The advantage of Electronic Signature for your company :

  • Reduces the risk of forgery and changes to the originality of documents
  • Significantly save on paper usage, shipping costs and storage space
  • Sign bulk documents efficiently
  • Signing Document can be done in anyplace and anytime
  • Documents related parties can sign safely because they are sent without going through an intermediary
  • Search document or content easily and quickly
  • Can Store documents with integrated and access rights that suit your company's needs
Alfresco is a Document Management System application that has a Electronic Signature in it. It is really capable for answering more than just document signature problems in your company.

Alfresco enters the Gartner Magic Quadrant as Leader 2021

Since 2005 alfresco has been implemented by 1300+ companies from all over the world
Book a meeting

Alfresco features as a Electronic Signature are as follows:

  • Workflow Engine : Create approval task of documents for certain users to review, revise, approve, reject efficiently
  • Electronic Signature : Create Electronic Signature with unique key from encrypted document
  • Role & Permission Security : Manage documents or folders with flexible access rights
  • Expired Document Reminder : A feature to display documents that have a validity period via a dashlet or page and email
  • Versioning : Manage document versions by adding versions automatically and saving previous version history
  • User Friendly : Alfresco looks similar to Windows Explorer on Windows or Finder on Mac so as the result, the learning curve is not steep and users can easily adapt
  • Advance Search Functionality : Alfresco can search the contents and metadata of a document based on keyword.
Softbless, has experience in implementing, configuring, training and supporting Alfresco in several companies in Indonesia
By
, ,
Read More...
12 Dec

Enterprise Content Management Expert in Indonesia

enterprise-content-management-system-illustration Enterprise Content Management System is a digitized content/information and document management process to support a company to fulfill and reach its goal of a business process. A company needs to manage its information/content effectively to increase its working productivity. Enterprise Content Management System capable of providing that process for a company. ECM, generally, strongly integrated with Document Management System (DMS).

Manage your content to be more OrganizedSecureEasy

Below are several examples of content/information and document related challenge in business :
  • The non-structured information or content related to the business process causes confusion. It also needs to be redone, wasting more time and effort.
  • Difficulty to find content/information based on date, the user, or content type.
  • It takes too much time to spread the information. In the worst case, the information even isn’t spread.
  • The storage at the office is incapable to contain the amount of content/information in a physical form.
To solve these problems, a company needs an integrated system that provides functionality.

Chat Via Whatsapp

Enterprise Content Management System  has these features/functionalities :

  • Document Management System (DMS): For handling a company’s or organization’s document,
  • Collaboration: Collaboration in the ECM can be facilitated through an online portal/website.
  • Workflow: Delegating a task to a certain user that is wanted and improving job efficiency.
  • Web Content Management: To manage, create, and deliver the content easily.
  • Record Management: Simplify the storing and searching for the content/information, which is considered important for a company or organization.
Enterprise Content Management System increases the information flow within the company that will improve productivity. ECM helps an organization to manage information and content into a more structured form. The benefits of using Enterprise Content Management System:
  • A structured content knowledge storing system,
  • Increase the speed and accuracy of the information distribution,
  • Improving productivity in office activities,
  • Minimizing the information/content lost,
  • Suitable for collaboration purpose,
  • Accessible from anywhere and anytime you need it,
  • Providing better control over the certain information/content access for a specific user, so the risk of information/content leak will be decreased,
  • Easy to trace the audit result of an information/content,
  • Simplify and speed up specific information/content searching processes.
One of the tools/systems of Enterprise Content Management System is Alfresco. Alfresco is the open-source licensed Enterprise Content Management System.

Alfresco as a Challenger in Magic Gartner Quadrant

In 2019, in the Gartner Magic Quadrant, Alfresco is in the same quadrant as challenger from other solutions like Laserfiche, SER, NewServer, etc.
Book a meeting
Alfresco is equipped with a complete set of features that give solutions for the company’s information/content-related problems.

The Implementation of ECM System Features within Alfresco:

  • Advanced Search Functionality. Enterprise Content Management System can search based on the keyword or the essence of the information/content.
  • Easy to Use. Users won’t have problems using Alfresco, because it has a similar design to explorer (File Explorer on Windows and Finder on Mac), which they are using every day. Moreover, users can easily upload a document by using the drag and drop method.
  • Workflow Engine. Creating a task for a specific user for revision, review, approval, and disapproval purpose on information/content or document effectively.
  • Google Docs, MS Office, LDAP, and Active Directory Integrated.
  • Versioning. Adding the information/content or document version automatically and save the history log of that document version.
  • Role, Permission & Security Settings. We can add a specific permission setting on the information/content for specific users, using Enterprise Content Management System.
  • Collaboration Site. You can share documents, calendars, discussion, blogs, links, and datalist. With the Collaboration Site feature, you can easily spread the information faster and with better accuracy.
  • Expired Document Reminder. A notification will appear if it detects an expired information/content. Notification will be displayed through the main page dashboard of Alfresco or via email.
  • Integrate with other applications using CMIS Web Services.
  • Comment/Discussion Feature. Users can participate to develop an information or business process by using the comment/discussion feature.
Softbless has helped many company to manage their content to well organized, efficient by using Alfresco as ECM
Softbless is ECM implementation expert in Indonesia. Feel free to ask us and get the best deal about ECM Solution.

Contact Us

Email: info@softbless.com

Phone: +62-21-85918058 & +62-21-85918059

Mobile & Whatsapp: +62-811-221-305

Click here to Chat via Whatsapp : +62-811-221-305

By
, ,
Read More...
12 Dec

Document Management - ALFRESCO

Document Management - ALFRESCO

Document Management System (DMS) is a system that used to manage the life cycle of documents in each phase. DMS handles documents electronically, from the document is still in draft form, reviewed, published, stored, and eventually deleted/destroyed. Document Management System is a component of Enterprise Content Management System (ECM).

Process your documents efficientlyeasilymore secure

Some concepts/functionalities of Document Management System :

  • Metadata. Metadata is information/propety owned by each document. For example, if we have a document type "Receipt", then the metadata of the receipts are: amount, payment date, receiver
  • Workflow: Collaboration in DMS facilitated through the workflow. Collaboration can be a form of assignment or approval. Assignment workflow : an employer requires his/her to revise the report. Approval example : staff requests leave to be approved by superiors
  • Versioning: every update of a document can be tracked. DMS save the history of each version of the document
  • Security: security feature is a mandatory feature of a DMS. Users need to be able to restrict other users' access rights to documents
  • Searching: If company already has thousands of documents, then this feature will greatly facilitate user searching to obtain the necessary documents.
Some problems :
  • The difficulty of searching for a document, especially searching based on some parameters. For example: looking for documents created within a certain period and by users, with certain descriptions, document numbers and specific projects
  • Difficulty determining documents with the latest version because every employee has a different document naming format, and we often do not know who holds the latest version.
  • To get a physical document, requires considerable effort, starting from finding out the position of the physical document, retrieve it, and deliver it to people who need it.
  • The amount of office space and file cabinets, is not proportional to the high growth of documents. It would be better if the office space is used for something else, rather than just being a document storage.
  • High risk of losing documents. Physical documents are vulnerable to damage, especially if a natural disaster results in companies losing documents as an important asset
  • Security, permissions for each document are very specific. We need system to handle the security.
Above problems can be handled if the company has a Document Management System (DMS). Huge number of documents owned by company/organization needs to be handled by an integrated system.

Chat dengan Whatsapp

The advantages of Document Management System :

  • Increased productivity - increased productivity can occur in searching for documents and document broadcast
  • Cost efficiency - using the Document Management System, companies can reduce the paper purchase
  • Robust Security - electronic documents can be stored in a centralized
  • Accelerate access to the required documents, each user can directly open the DMS application and access the required documents according to the permissions they have
  • Speed up document distribution and sharing
  • Access the required documents from anywhere, as long as there is an intranet or internet connection connected to the DMS server
  • Set permissions and security. We can specify which group or user who has access to view, read, update/edit, and delete a folder/document.
  • Tracing Audit Trail history of document changes
  • Make searching to be easier. If we forget where the document storage folder is, we can rely on the search engine owned by DMS.
  • Manage working document easily
  • Increase collaboration speed in company
Alfresco is Document Management System application that could fulfill our company requirements.

Alfresco is robust DMS

In 2017, in Gartner MQ,  Alfresco is in same quadrant with solutions from IBM, Oracle dan Laserfiche
Book a meeting
Alfresco features for your document processing :
  • Centralized Document Storage: store company documents centrally.
  • User friendly. Alfresco's user experience is made to resemble File Explorer (Finder on Mac, Windows Explorer in Windows) that is used daily, so users will be familiar with the Alfresco interface.
  • Online Preview for documents and media files.
  • Audit Trail Log. Track user activity from login, logout, view, add, edit and delete documents
  • Versioning: each version of the document can be tracked automatically by Alfresco. There is no need to manually name a new version of a document.
  • Link (relation) between documents. With this feature, users can trace the relationship between documents.
  • Drag and Drop Upload
  • Integrate it with your scanner
  • Digital Signature
  • Multiple file uploads. Upload multiple documents at one time into Alfresco.
  • Role, Permission & Security Settings
  • The Comment feature allows users to discuss the document
  • Workflow feature for document revision, review and approval, we can also create custom workflows for specific business processes in our company
  • Check in & Check Out to lock documents while editing.
  • Search features. With Alfesco we can do searches based on certain parameters (metadata), or full text searching (searching the contents of documents)
  • Download with watermark stamp.
  • Integration with LDAP, Active Directory, Ms Office and Google Docs
  • Native Mobile Application, available for iOS and Android platforms for default fatures.
  • Custom Metadata or Document properties. Metadata. Metadata is information / information held by each document. For example if we have a document of type Receipt, then the metadata of the receipt is: the amount of payment, date of payment, statement, recipient
  • Integration with other applications through the CMIS web service.
  • Taxonomy : Category & tagging
  • Expired Document reminder for documents that have a validity period.
  • Reminder will be sent as an e-mail or can be viewed as a dashlet.
  • Automation (Rules) for triggering certain actions based on several selected criteria.
Alfresco is a Document Management System application. Alfresco is open source licensed, and has become the Gartner Magic Quadrant for Enterprise Content Management category, and has been implemented in more than 5000 organizations.
Softbless has experience and competence in business processes, change management, implementation and development of document management systems in Indonesia, using Alfresco.
Softbless, Indonesia, provide the service implementation, installation, customization, support and training for Alfresco Document Management System.

Contact Us

Email: info@softbless.com

Phone: +62-21-85918058 & +62-21-85918059

Mobile & Whatsapp: +62-811-221-305

Click here to Chat via Whatsapp : +62-811-221-305

By
, , ,
Read More...
1 Sep

Alfresco Record Management

Record is different with Document, that why we need different approach to handle record. Record and Document Comparison:
Document Management Record Management
File structure changes overtime, built by users Rigid Classification scheme, defined by the organization
Created any time for any purpose Created as a part of a business process or transaction
Can edited as time goes on Once declared as a record, it must not change
Can be deleted any time by the users Disimpan untuk dipertahankan selama periode waktu Retained for predetermined time periods br>
Alfresco as Document Management System, also has module for Electronic Filing/Record Management. Some functionalities of Alfresco Record Management :
  • Retention & Disposition
  • Hold/Freeze, Transfer
  • File Plan : Create any categories
  • Handle electronic & non electronic Records
  • Record Search & Report
  • Audit Trail
  • Permission Setting
  • Metadata
  • Declare email as record
  • Integration with Alfresco Document Management System/Enterprise Content Management
  • Online Preview
  • User based Custom Functionality :
    • Metadata
    • Event
    • Disposition Steps
    • Search Result Fields
    • Role
 
By
, ,
Read More...
2 Aug

Alfresco Indonesia Expert

Alfresco Alfresco Indonesia Expert provide system that has a lot of features and functionality, such as the Simple Workflow functionality and Advanced Workflow, Simple workflow action will bring Approve / Reject on the content, as well as move the content to a specific space in accordance with the option Approve / Reject the selected user. Advance workflow while allowing you to attach the workflow directly to the content item and then set the content for other users to be reviewed. With advanced workflow workflow, the tasks according to the workflow is managed in-dashboard. Enterprise Content Management System (ECM) is an application to manage and facilitate collaborative content creation owned by a company. Content here could be content (*. doc, *. xls, *. ppt), image, HTML, XML files, and other content types. In past, to take advantage of ECM requires large costs, a result that only large companies could take advantage of ECM. Alfresco is a new approach in usingECM. Alfresco offers an ECM system that has a cost that is not too large to be utilized by companies with different scales.
Alfresco Indonesia implementation includes two preconfigured workflows, namely: Adhoc Task (to assign tasks to a co-worker) and Review & Approve (to make the review and approval of content).

Alfresco Features :

  • Document Repository: manages documents currently active by the user.
  • Online Preview
  • Versioning: each version of the document can be tracked automatically by Alfresco. There is no need to manually rename a new version of a document.
  • Expired Document reminder for documents that have a validity period
  • Watermark
  • Multiple File Upload
  • Drag and Drop Upload
  • Integration with Scanner
  • Search Engines: for searches by certain categories and other parameters, and searches into the contents of the document
  • Discussion / Commentary: Certain documents can be a forum for discussion among users.
  • Security & Permission: Can manage anyone who can access documents and space in Alfresco. Space is an Alfresco term for Folders. Access rights can be: read, edit, view, create, etc.
  • Mobile apps support for iOS and Android
  • Audit Log: Track all user activities in Alfresco
  • Web Service: Integration with other applications via CMIS web service
  • Record management: managing archived documents.
  • Document categorization: Any existing document can be categorized into a document type, which will facilitate document management. For example a document can be categorized as: contract agreement, invoice, Curriculum Vitae, Minutes of Meeting (MOM), etc.
  • Custom Metadata: has multiple metadata depending on the type of document you have. Custom metadata example: document number, document date, document status, etc.
  • Collaboration Site: Sharing documents, Calendar, Discussion, blogs, links, Datalist
  • Workflow / Collaboration: Alfresco provides document approval / review facilities by multiple users, from simple workflows to complex workflows.
  • Check in & Check Out Document: Checking is the term in ECM when an Alfresco user wants to edit a document, so he / she is called checking in, storing the document in a local computer / laptop user. When a document is checked in by a user, another user can only view the document, can not edit. This is to maintain the consistency of a document. And if a user is already editing the document, then he will check out the document. Once checked out, a document can be freely edited by anyone who needs it.
  • Rules: A variety of rules can be applied to documents, for example if there is a new document in this space, then send an e-mail to a specific email address.
  • Ms Office / Open Office & Google Docs Integration
  • Integration with LDAP, Active Directory Integration

Why Alfresco Indonesia?

  • Robust, web based document management system. Because it's web-based, no installation required when users want to access Alfresco.
  • Easy to Use. Alfresco is very user friendly which encourages users to more quickly adapt to our system.
  • Built by the people who invented the concept of document management. One of the founders of Alfresco is John Newton, senior of Dokumentum, the first content management applications on the market. John Newton has a lot of experience in dealing with content management projects for large-scale companies.
  • Open source, open standards. Alfresco open licensed, which means no need to buy to try it, and a company can not be bound by any single vendor, and unlimited users.
  • a lower deployment cost. Open source licenses owned by Alfresco does not require Licensee fee.
  • Adaptable to the needs that are often changed. Over time, the requirements of an enterprise content management systems, frequently changing. With open source licenses, allows Alfresco to anyone in the company's customized to meet current needs.
Alfresco's quality could be seen from several awards earned:
  • Gartner Magic Quadrant 2009 for Enterprise Content Management, positioned in Visionaries Quadrant
  • EContent 100 Awards
  • Audemars Piguet and the European Tech Tour Association: Alfresco the "Next Gem Award", award for best new company
  • Linux Magazine (2008), one of Top 20 Companies to Watch
  • Business Computing Magazine: Editor's Choice Award
  • InfoWorld Bossie Award: Best of Open Source in Enterprise Applications
Softbless is an implementation service provider for Alfresco in Indonesia, covers : installation, configuration, customization, training and support, make us your partner in implementing Alfresco. Please contact us here to get more information about Alfresco.
By
, ,
Read More...
By    , , ,