Uncategorized

Larry Oliver of FileHold Systems  give some hints to find out whether ECM
will suits our need or not. If these questions often appear in your mind, that mean you need enterprise content management system :

• "How can we get rid of all this paper and reduce our filing cabinets and offsite storage costs?"
• "Every version of this contract is different: which is the most recent version? Who was working on it last?"
• "I can find anything on Google but I can't find the proposal I wrote last month - we need search!"
• "I need a system that sends me a reminder and gives me access to contracts up for renewal."
• "Why can't we have electronic workflow to share our work and avoid duplication of effort?"
• "Everyone has access to my files. I want to restrict documents to only people I want to see them?"
• "Why does it take forever to get 5 different approvals on a revised policy document?"
• "How do we stay in compliance with rules regarding record retention?"
• "Each branch office has their own files on all of the same topic - needless duplication!"

Sumber : http://www.bstormweb.com/fileholdprofile.html

Enterprise Content Management or commonly referred to as ECM is a system used to capture, organize or manage content and documents involved in the business process. ECM manage content and documents in its entire life cycle, from creation, delivery, revision, published, and then finally archived.

ECM can be used at all levels of work (ranging from marketing, operation, human resources, finance and strategic levels). Moreover, ECM also has some helpful applications of the users dealing on an information.

Some of the most common features owned by the ECM system is: content / document versioning, document workflow, full text search, access rights, collaboration.

Several ECM system that has been widely known: Alfresco (Open Source licensed), SharePoint, Documentum, Open Text.