24 Feb

Alfresco Watermark Download

Alfresco Watermark Download Alfresco Watermark Download is an Enterprise Content Management (ECM) application using Alfresco which has a download watermark feature as a document copyright in it. The watermark can be in the form of information on the date the document was downloaded, who downloaded the document, and a caption that can be adjusted according to needs. Watermark Document supposed to protect confidential information and the validity of a document. Companies need to protect documents from leaks and document legality in this digital era where it is very easy to get information. Therefore, Companies need a system that can store, manage and maintain documents also keep the authenticity of documents in one place.

Keep your document to be AuthenticSecuredProtected

 

The following are problems that are commonly encountered in companies :

  • The content of a document is very easy to modify so that the authenticity of the document cannot be verified
  • Keeping track who can view, modify and download document can be so difficult and time consuming
  • Distribution of confidential documents that are prone to loss and leakage
  • Lack of security for folders and documents because its hard to give access to each department or user flexibly
  • Not integrated with Document Management System so managing documents can take a lot of time and effort
  • The process of making watermarks is still manual. Imagine if there are many documents that require a watermark,  it can consume a lot of time, required a high cost and is prone to human error
  • Still uses physical document that makes so complicated to search a specific document
With Alfresco Watermark Download using Alfresco can solve the above problems.

Here are the benefits of using Alfresco Watermark Download in your company :

  • Maintain the authenticity of documents by using a watermark on every page of the document easily and quickly
  • Can easily do tracking in case of document leak
  • Improve security and run distribution of confidential documents efficiently
  • Give Access Rights of a document to departments or employees flexibly
  • Integrated with Document Management System so you can manage documents in the same place
  • Generate watermark automatically and adjust text, position, size according to company identity and needs
  • Search for specific documents based on keywords and parameters such as document date, document type, etc with effortlessly
Your company can get more than just the above benefits by using Alfresco as an Alfresco Watermark Download.
"The time to value with Alfresco was just incredible. Within five months, Alfresco Process Services was running in production for the most significant launch Pitney Bowes has done in more than a decade" Kyle Pause, Director of Software Engineering at Pitney Bowes Alfresco has been established since 2005 and is listed in the Gartner Magic Quadrant as a Leader and has been implemented by many companies around the world.
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The following are the features possessed by Alfresco Watermark Download :

  • Watermark Documents. Generate watermark containing date and user information who downloaded the document. Watermark can match your needs and company identity
  • Document Signature. Create Electronic Signature with unique key using math algorithm
  • Versioning. Manage document versions by adding versions automatically and saving previous version history
  • Expired Document Reminder. A feature to send notifications in the form of emails or dashlets that reach the user's attention at anytime and anyplace
  • High Security & Permissions. Manage access rights and permissions for each group, employee, document, and folder securely and flexibly according to company needs
  • Workflow Engine. Create approval tasks with actions like approve, reject, revise multiple documents and multiple reviewers easily. This feature is also equipped with an email notification and workflow report
  • Advanced Search Functionality. Search for specific documents based on search terms or certain parameters. These parameters can be additional information or metadata such as document name, document date, document type, etc. Alfresco can search the contents on text-based document
  • User Friendly. Interface similar to Windows Explorer on Windows and Finder on MAC which is used by employees daily. Alfresco is web-based application so it can be accesible in whatever place
  • Integration with LDAP/Active Directory, Ms Office, Google Docs and other applications using CMIS Web Services
  • Check In & Check Out. Lock document to prevent user modify or changing your document you want to edit
Softbless has years of experience and competence to implement Alfresco in many companies.
Let us be your company part of journey to increase productivity in this digital era by using Alfresco.  

Contact Us

Email: info@softbless.com

Phone: +62-21-85918058 & +62-21-85918059

Mobile & Whatsapp: +62-811-221-305

Click here to Chat via Whatsapp : +62-811-221-305

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23 Feb

Alfresco Workflow Report

Alfresco Workflow Report Alfresco Workflow Report is a Document Management System application using Alfresco which has a workflow feature in it. With this feature, we can perform approval tasks such as approve, reject, revise a document and then store and manage it in one centralized place. Alfresco has been used by many leading organizations and companies around the world. Workflow is an important component for the running of a business process so that it can continue to compete with competitors in the current digital era, therefore it requires a fast, accurate and efficient workflow process. Especially related to workflows on documents that require integration with the Document Management System. With the Alfresco Workflow Report, companies can help facilitate these needs.

FastenImproveAutomate your Workflow with Alfresco Workflow Report

Problems that often occur in companies related to workflow:

  • The amount of time and effort for tracking the progress can be a lot and consuming
  • Huge effort and a lot of time required to perform workflows on many documents and many related purposes at once
  • There are no notifications to users or related departments if there are tasks that need to be done
  • Existing systems that are not integrated with each other, so employees spend a lot of time moving documents from one place to another
  • Slow decision making process. The workflow will go through each process and through the user or department, each of which can provide its own response. The decision cannot be made because each response sometimes taking a lot of time.
  • Existing system cannot cover existing workflow requirements
  • Documents are still in the form of physical files, so they are prone to corruption, document leaks and other problems such as full storage space and difficulty in searching for documents.
Alfresco Workflow Report is the perfect answer to the above problems. By using Alfresco, companies will get a significant increase in productivity

The following are the benefits that companies get from using Alfresco Workflow Reports :

  • Always keep sharp by tracking the progress of the workflow from anywhere
  • Run workflows on multiple documents at once and define approvers according to your needs flexibly
  • Integrated with the Document Management System application that can manage documents in the same place
  • Improve collaboration between employees and departments by sharing information quickly, transparently and secure
  • Keep reviewers informed if there's task to be done by sending notification
  • Documents in digital form that reduce vulnerability to leaks, damage and make searching easier
  • Accelerate distribution and sharing of documents between employees and departments
  • Facilitate access to required documents in accordance with predefined access rights
  • Significantly improve productivity by saving a cost and time
Alfresco Workflow Report uses Alfresco as a Document Management System which has a workflow feature that can solve these problems.

Alfresco has received many awards such as Leader at Gartner MQ, Forrester Wave, Document Management Awards, etc.

Leading Industry Organizations such as NASA, Cisco and many companies around the world have trusted Alfresco to make companies more responsive and competitive.
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Alfresco as Alfresco Workflow Report has the following useful features :

  • Workflow Engine. Create approval tasks with actions like approve, reject, revise multiple documents and multiple reviewers efficiently. This feature is also equipped with an email notification to the reviewers so that it can reduce the delay in workflow progress.
  • Workflow Log. View and track each task from the workflow such as seeing the current process reviewer, the time the reviewer received the task, reviewer comments, and etc
  • Flexible Workflow. Creating workflows that can be done flexibly for both serial or parallel reviewers according to your needs
  • Secure Workflow. Workflow documents can only be accessed according to the specified permissions so as to minimize document leaks
  • Version Control. Automatically saves document versions which is useful for document tracking
  • Expired Document Reminder. A feature to send notifications in the form of emails or dashlets that reach the user's attention that there is a document that requires special action within a predetermined period
  • Advanced Search Functionality. Search for specific documents based on search terms or certain parameters. These parameters can be additional information or metadata such as document name, document date, document type, etc. Alfresco can search the contents on text-based document
  • High Security & Permissions. Manage access rights and permissions for each group, employee, document, and folder securely and flexibly according to company needs
  • User Friendly. Interface similar to Windows Explorer on Windows and Finder on MAC which is used by employees daily. Alfresco is web-based application so it can be accesible in whatever place
  • Integration with LDAP/Active Directory, Ms Office, Google Docs and other applications using CMIS Web Services
  • Automation (Rules). Execute specific actions based on selected criteria
  • Check-in & Check-out. Prevent other user from editing document by locking up the document
  • Scanner Integration Capability
Softbless, has implemented Alfresco for many happy clients by offering Installation, Custom Development, Configuration services
We are very excited to be your partner in implementing Alfresco as a solution for business processes and various problems related to documents in your company.

Contact Us

Email: info@softbless.com

Phone: +62-21-85918058 &amp; +62-21-85918059

Mobile &amp; Whatsapp: +62-811-221-305

Click here to Chat via Whatsapp : +62-811-221-305

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22 Feb

Document Alarm

Document Alarm Document Alarm is a reminder of documents that require attention or action at a certain time. In today's digital era, the increasing level of busyness often makes users forget to follow-up something that has an expiration date. Document Alarm can help ensure users follow up on documents measurably, quickly and efficiently in the form of email notifications or dashlet. The company expects the document follow-up process to be fast, efficient and measurable. With Document Alarm, we can create reminders to the person or division who is responsible for a document periodically based on the expiration date flexibly.

Always UpdateFeel SafeRemembered with Document Alarm.

The following are problems that usually occur regarding expired documents :

  • Users often forget the documents they want to expire because there are no regular reminders
  • It is difficult to search for specific documents such as documents for a certain period, name, content and etc
  • There is no version history information makes tracking progress follow-up difficult.
  • Documents still use physical files so they are prone to damage, loss and document leaks
  • Lack of coordination and collaboration between users so that it can hamper the follow-up process
  • Document follow-up process that often does not match the required deadline
  • Existing reminders are not integrated with document management applications.
Document Alarm can easily solve these problems. The implementation of using a Document Alarm that is integrated with the Document Management System application, it can offer more solutions than just these problems.

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The Advantage your company get of using Document Alarm :

  • It is as if the user has an assistant who swiftly conveys information periodically on documents that require follow-up
  • Users can search documents based on search terms and parameters quickly. Search parameters can be in the form of additional information contained in the document or better known as metadata such as document date, document type, document status, etc.
  • See the follow-up progress of documents and save document version history to make tracking easier
  • Can manage documents and follow-up processes in the same place and stored in digital form so that it does not require resources and reduces the risk of documents being lost or damaged if using physical documents
  • Set the date of the valid period of documents and Person In Charge flexibly and securely
  • Reminder in the form of an email that can reach the user's attention at everywhere and any time
  • Reduced costs, increase productivity and collaboration between users or employees
Alfresco is a Document Management System application that has a Document Alarm, so it is fully capable to be relied on to improve document management processes in your company.

Alfresco has been registered as a Leader in the Forrester Wave and Gartner Magic Quadrant.

Many companies from all over the world have implemented Alfresco such as Nasa, Cisco and etc
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Below are Alfresco features as Document Alarm :

  • Expired Document Reminder : Set expiration date, person in charge and document status. The output of reminder can be in the form as email notification or dashlet
  • Versioning : Save and see each version of a document that is useful for tracking a document
  • Advance Search Functionality : Alfresco has a searching feature that can search for titles, contents, and metadata based on search words or certain parameters.
  • Role & Security Permission : Set permissions on documents and folders flexibly according to your company's needs
  • User Friendly : Alfresco User Interface similar to Windows Explorer on Windows or Finder on Mac which is familiar to the user
  • Workflow Engine : can make approval tasks with approve, reject and revise actions on documents
  • Integration with LDAP, Active Directory, Ms Office and Google Docs and other applications via CMIS Web Service
  • Check in & Check out: Lock the document when editing to prevent other users from making changes to the same document
  • Relation between Documents : Can store information on other documents that are related to each other, such as Purchase Order documents with Invoices. With this feature, users can easily browse or find out the relationship between documents
  • Online Preview : View the contents of documents on web pages so that users can access them from anywhere and anytime
  • Automation (Rules): To perform certain actions based on automatically selected criteria
  • Multiple File Upload with Drag & Drop : Easily upload multiple documents at once with just drag and drop to Alfresco
  • Centralized Document Repository: Store and manage documents centrally
Softbless, already has many clients with services for consulting business processes, implementation, configuration, custom development Document Alarm using Alfresco in Indonesia
We are very excited to be your partner in implementing Alfresco as a solution for business processes and various problems related to documents in your company.
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10 Aug

Alfresco Features

Discussion about Alfresco for this time only related to the features and also the new features in Alfresco 5.0. As we know in Alfresco version 5.0 is pretty much change the look of interface and also the development of a pre-existing features, Check the following below for more details on the features of Alfresco 5.0:

  • Live search Feature

On Alfresco 5.0 this feature has been improved and is now more reliable and able to demonstrate Wiki and Blog item and Documents, Users and place in the list.

  • Filter on search 

With Solr 4 will be faster and more easily configured. Administrators can use the interface to add / remove / configure aspects, including size and date range, Site, Tag and filter your own custom property.

  • Suggest, Spell Check

Suggest features doing direct matching of keywords that we want to find and the keywords extracted from the name, title, description and content of the document. "Spell check" can help correct simple spelling errors while the user writes the wrong keywords.

  • Translations

As usual translation feature has been improved and updated. Translations include: French, German, Italian, Spanish, Japanese, Dutch, Russian, Norwegian, Simplified Chinese, Brazilian Portuguese.

  • Document Management 

Manage business-critical content such as contracts, proposals, agreements and other content on an organization

  • Online Preview

Online preview in Alfresco allows users to view documents directly without need to download the document. Pretty good at saving time.

  • Blog

On the blog you can share any relevant information about the project, you can create a new post for split / viewed by other members on the site.

  • Calendar

With the calendar you can set up a schedule and tracking of the events associated with the site.

  • Datalist

Data lists can create multiple lists of data based on the template available data on the list.

  • Discussion

With the existence of a forum discussions you can discuss with other members registered on a site.

  • Versioning

By default, versioning in the Alfresco Share are activated when we upload or to create a version of the content, the content is becoming Version 1.0.

  • Management of archives and Management Pictures

Managing archives and also shaped image files or video files.

  • Workflow

There are two workflows at the Alfresco which can be used, namely simple workflows and advanced workflows.

  • Single sign on

More helpfull for a company's security system and quite easier for users to access Alfresco.

  • Drag and drop untuk upload file

With this feature, the user only needs to drag a document that wants to be uploaded into a folder on Alfresco.

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31 Mar

Alfresco DMS, Your Trusted Document Management System Solution

In today’s global competitions, it is mandatory to assure all enterprise portal activities have met optimization standards, including, but not limited to document management system. This system covers various things from distribution of meeting report to policy making. However, pushing everything up to its highest level is not enough, as the security of the document, its unique access, context understanding for effective operation, and other functions should become our concern.

Carefully considered, these characteristics lead to the need of a trusted and comprehensive Liferay document management system.
In simple words, Document Management System (DMS) is a pioneer system that controls and manages your company’s documents. It combines document and content summary, workflow, document repositories, COLD/ERM, system output, and information retrieval systems. At the same time, it also traces, stores, controls, audits, locks, activates, and authorizes documents. Even though the features might have the best combinations you ever see, finding the best document management system for your company, without proper Alfresco training, is still a not-so-easy challenge to accomplish.
Luckily, we get Alfresco DMS. As the best-known DMS solution, Alfresco allows you to easily control user’s access, edit, control version trace and any information related to specific documents, as well as any user to access, find quickly and precisely, and understand the main description of the document they seek, through a comprehensive Alfresco training.
With countless benefits your company may receive, Alfresco DMS is certainly an offer you should never miss. There is no need to seek overseas vendor because Softbless Solutions, a national company experienced in providing enterprise content management , now gives you the offer to apply the system in your company. With vast client base and experiences in providing enterprise portal solutions to all of its clients, there is no better chance for your company to find better Alfresco DMS provider than Softbless Solutions.
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31 Aug

Media Preview Configuration in Alfresco Share

Media Preview Configuration in Alfresco
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Screenshot:



Media Preview 1 in Alfresco Share

Environment : Alfresco 3.4D, Windows Server 2008

Installation and Configuration Steps:

1. Download file media-preview.jar
http://code.google.com/p/share-extras/downloads/detail?name=media-preview-0.2.jar&can=2&q=

2. Create lib directory in "tomcat/shared" directory, so the directory structure will be like this : tomcat/shared/lib

3. Copy "media-preview.jar" to "tomcat/shared/lib" directory

4. Install FFmpeg on Windows, adjust whether you use 32 bit or 64 bit installer.
http://ffmpeg.zeranoe.com/builds/

5. On "alfresco-global.properties" file, add this line:

ffmpeg.exe=C:\Program Files\FFmpeg\ffmpeg.exe
ffmpeg.base=C:\Program Files\FFmpeg

6. To add the log content for this, add this configuration on file "webapps/alfresco/WEB-INF/classes/log4j.properties" :

log4j.logger.org.alfresco.util.exec.RuntimeExec=debug
log4j.logger.org.alfresco.repo.content.transform=debug
log4j.logger.org.alfresco.repo.thumbnail=debug

7. Restart Alfresco

8. Login to Alfresco Share

Environment : Alfresco 3.4D, Centos 5

Langkah-langkah instalasi dan konfigurasi:

1. Download file media-preview.jar
http://code.google.com/p/share-extras/downloads/detail?name=media-preview-0.2.jar&can=2&q=

2. Create lib directory in "tomcat/shared" directory, so the directory structure will be like this : tomcat/shared/lib

3. Copy file media-preview.jar to "tomcat/shared/lib"

4. Install FFmpeg with x264, installation steps:

-    Download x264-snapshot-20110817-2245
-    Chmod +x x264-snapshot-20110817-2245
-    cd x264-snapshot-20110817-2245
-    ./configure --enable-shared
-    ./configure --disable-asm
-    make
-    make install
-    ldconfig

-    yum install subversion
-    svn checkout svn://svn.mplayerhq.hu/ffmpeg/trunk ffmpeg
-    cd ffmpeg/
-    ./configure --enable-libx264 --enable-gpl --enable-shared --disable-yasm
-    make
-    make install
-    ldconfig
-    whereis ffmpeg

5. In alfresco-global.properties add:

### FFMPEG
ffmpeg.exe=/usr/local/bin/ffmpeg

6. To add the log content for this, add this configuration on file "webapps/alfresco/WEB-INF/classes/log4j.properties" :

log4j.logger.org.alfresco.util.exec.RuntimeExec=debug
log4j.logger.org.alfresco.repo.content.transform=debug
log4j.logger.org.alfresco.repo.thumbnail=debug

7. Restart Alfresco


8. Login to Alfresco
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Reference:
http://code.google.com/p/share-extras/wiki/MediaPreviews
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31 Aug

File Deletion Mechanism in Alfresco Document Management System

File Deletion Mechanism in Alfresco Document Management System :
  • When user delete files, it will go directly to the Recycle Bin/Deleted Items. And it will remain there forever until user/admin permanently delete from : Profile in the "Manage Deleted Items" section
  • After that, the physical file will still exist in "alf_data/contentstore" directory. Only after passing system.content.orphanProtectDays (in repository.properties), physical files will be moved from "alf_data/contentstore" directory to "alf_data/contentstore.deleted" directory. The default value is 14 days.
  • After that the admin manually/automatically using scheduler can erase the contents of "alf_data/contentstore.deleted " directory

It's a bit tricky, since Alfresco is designed handle file deletion carefully.

Some values that need to be adjusted in repository.properties:
  • system.content.orphanProtectDays is the duration how many days deleted files will be moved from "contentstore" directory to "contentstore.deleted" directory
  • system.content.orphanCleanup.cronExpression = 0 0 4 * * ? means the scheduler will run every morning at 4.

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