Alfresco Workflow Report is a Document Management System application using Alfresco which has a workflow feature in it. With this feature, we can perform approval tasks such as approve, reject, revise a document and then store and manage it in one centralized place. Alfresco has been used by many leading organizations and companies around the world.
Workflow is an important component for the running of a business process so that it can continue to compete with competitors in the current digital era, therefore it requires a fast, accurate and efficient workflow process. Especially related to workflows on documents that require integration with the Document Management System. With the Alfresco Workflow Report, companies can help facilitate these needs.
FastenImproveAutomateyour Workflow with Alfresco Workflow Report
Problems that often occur in companies related to workflow:
The amount of time and effort for tracking the progress can be a lot and consuming
Huge effort and a lot of time required to perform workflows on many documents and many related purposes at once
There are no notifications to users or related departments if there are tasks that need to be done
Existing systems that are not integrated with each other, so employees spend a lot of time moving documents from one place to another
Slow decision making process. The workflow will go through each process and through the user or department, each of which can provide its own response. The decision cannot be made because each response sometimes taking a lot of time.
Existing system cannot cover existing workflow requirements
Documents are still in the form of physical files, so they are prone to corruption, document leaks and other problems such as full storage space and difficulty in searching for documents.
Alfresco Workflow Report is the perfect answer to the above problems. By using Alfresco, companies will get a significant increase in productivity
Alfresco has received many awards such as Leader at Gartner MQ, Forrester Wave, Document Management Awards, etc.
Leading Industry Organizations such as NASA, Cisco and many companies around the world have trusted Alfresco to make companies more responsive and competitive.
Alfresco as Alfresco Workflow Report has the following useful features :
Workflow Engine. Create approval tasks with actions like approve, reject, revise multiple documents and multiple reviewers efficiently. This feature is also equipped with an email notification to the reviewers so that it can reduce the delay in workflow progress.
Workflow Log. View and track each task from the workflow such as seeing the current process reviewer, the time the reviewer received the task, reviewer comments, and etc
Flexible Workflow. Creating workflows that can be done flexibly for both serial or parallel reviewers according to your needs
Secure Workflow. Workflow documents can only be accessed according to the specified permissions so as to minimize document leaks
Version Control. Automatically saves document versions which is useful for document tracking
Expired Document Reminder. A feature to send notifications in the form of emails or dashlets that reach the user's attention that there is a document that requires special action within a predetermined period
Advanced Search Functionality. Search for specific documents based on search terms or certain parameters. These parameters can be additional information or metadata such as document name, document date, document type, etc. Alfresco can search the contents on text-based document
High Security & Permissions. Manage access rights and permissions for each group, employee, document, and folder securely and flexibly according to company needs
User Friendly. Interface similar to Windows Explorer on Windows and Finder on MAC which is used by employees daily. Alfresco is web-based application so it can be accesible in whatever place
Integration with LDAP/Active Directory, Ms Office, Google Docs and other applications using CMIS Web Services
Automation (Rules). Execute specific actions based on selected criteria
Check-in & Check-out. Prevent other user from editing document by locking up the document
Scanner Integration Capability
Softbless, has implemented Alfresco for many happy clients by offering Installation, Custom Development, Configuration services
We are very excited to be your partner in implementing Alfresco as a solution for business processes and various problems related to documents in your company.
Alfresco,
the open platform
for document
and enterprise content management has launched a new
workflow engine integrated business process management program called
Activiti. This BPMN2.0 integration is fully compliant with industry
standards and extends Alfresco’s workflow features that allow for more
flexibility between Alfresco and other similar applications. The
integration is offered through an update to the Alfresco Community and
is available for immediate download.
By replacing jBPM
with Activiti, this is just the beginning for bpm programs that signal
the start of seamless integrated environments to combine enterprise
content management, adaptive case management with the business process
management. Alfresco sees this as a way to move business program
management out of it’s nice and open it up to a larger range of users
for greater innovations.
Activiti is a lightweight workflow platform designed to assist
developers, system administrators and business users to deliver
superbly effectively driven content within the Alfresco
community. With the exceptionally quick and rock solid BPMN 2.0 Java based
process engine, activiti provides users flexibility
and more out of the box
functionality with similar applications.
The preview release of Activiti will allow users to compare existing
jBPM workflow while experimenting with the integration of other tools
to create different workflow applications. This integration
of Alfresco’s Activiti platform is a key factor for any organization
wanting to review and approve content requiring complex processes such
as contracts, budgets, press releases and sales forecasts. This
empowers the document collaboration process without losing control of
traceability or the latest revision versions.
Activiti, allows developers to define new BPMN 2.0 workflow
definitions and add them to Alfresco
document centric process management. Organizations can, for
the first time, leverage the standalone BPMN 2.0 engine
within their own content repository platforms with the Alfresco
integration system. Since its launch Activiti has worked as an
independently run and branded open source project.
This type of flexible customization is exactly the type of services
that can be found with Softbless. As Alfresco
service provider and official Liferay partner in Indonesia(2011-2012),
Softbless offers service and the ability to easily make enterprise
content management adjustments all without the hassle of major
technical modifications.
What are the benefits for implementing Enterprise Content Management (ECM)?
Efficiency
Reduce the amount of paper used will reduce storage needs, and reduce the cost space, printing, copying, filing and distribution.
The number of documents that are exchanged will decrease, and eventually can increase the speed of business processes.
A centralized document storage will allow a user to perform collaboration, reduce copies of documents, and reduce kebutuhand disk space.
The ability to have easy search and speed up document searches.
Reduce Storage
Scanning of documents in the form of paper, can reduce the need for storage space.
Document retrieval is more flexible
The time required to retrieve documents would be less, without leaving the desk. And storing the documents in electronic form would reduce the risk of data loss.
Flexible Indexing
Document and image content can be stored in the ECM and can be full text indexed for searching.
Search functions more complete, fast and flexible
ECM can search for content or documents by using the word or phrase in the document or the content (better known as full text search). ECM can also do the classification for every content and documents.
Controlling Documents Distribution
Document Imaging facilitate electronic distribution of documents with colleagues and clients through a network. In document imaging, the cost can be reduced because the distribution of documents need not be done with paper, and reducing office activities such as printing and shipping paper documents.
Improve Security
ECM provides flexible control and better, especially for confidential documents. ECM provides access rights that can be arranged at the folder level, document level, group level, divisional level and individual level.
Disaster Recovery
ECM provides an easy way to backup documents in off site storage. Using ECM also reduce the risk caused by natural disasters that may occur.
No Lost Files
Loss of important documents could have a major impact and can spend lots of time to replace it. With ECM, the document remains stored centrally, so nothing is lost or misplaced. Even if one puts in the ECM, the document can still be found quickly and easily through full text searching mechanism.
