Workflow Engine

Workflow Engine is an application to simplify and speed up the business process that is made to be authorized by other intended parties before being published. The application will manage the entire business process from approval, revision, reminder ann even permission efficiently.

Lets Make the Workflow more efficienteasysimplified

Companies want to make workflow to be fast, structured, accesible and efficient. This can’t be achieved if it is done by manual process considering highly cost/energy and sometimes the results is not what companies want to expected. With the workflow engine, the company need can be easily fulfilled.

The following problems encountered when the workflow process is done manually, are as follows :

• It is difficult to meet and ask for approval from the intended party
• Hard to see the progress of workflow process. It is difficult and requires a lot of times to see that the process has been approved by anyone
• There is no notification and reminder that there is a process that requires approval for the intended party
• Delivery of hardcopy in the workflow process to parties requiring approval takes a long time and is prone to not being delivered
• Requires a lot of effort and time if there are many intended party
• Workflow can be changed from what that has been agreed

All of the problems above can be easily overcome by using integrated workflow engine and also can give you more benefit.

Benefits using Workflow Engine :

• Increased productivity because the approval process can be done anywhere and anytime
• Know workflow progress easily and precisely
• The approval status can be known quickly for both the approval party and the party created the process
• Can give permission to be more specific to a process
• Increase collaboration within the company
• Simplify and speed up the search process as needed

Softbless has an integrated Workflow Engine solution using E-Office. E-Office is a workflow engine that can improve workflow efficiency and has been trusted to help many companies.

The following features and functions of the Workflow Engine :

• The following features and functions of the Workflow Application
• Integrated with Document Management System to manage and store documents to be centralized and structured
• Workflow Engine. This feature is useful for users to authorize a process before publication. To meet the needs of different business processes, we provide custom workflows that can be adjusted to the needs of your company
• Email :
  • Email notification to the reviewer or approval party if there is a process requesting approval
  • Email reminder if there are unfinished processes
• Delegation of authority, this feature includes the concept of status as Temporary Officer, Official Performing Tasks, Daily Executor or officials who are on leave. Official that are on leave can delegate authority without disturbing the leave
• Online Preview. Able to perform online preview on archives and media files without downloading files
• Audit Trail & Change Log. Track user activity from login, logout, view, add, edit, and delete documents and even changes to processes
• Automation (Rules) to trigger certain actions based on several selected criteria, such as for example to publish a process after a workflow / approval is approved
• User friendly & Easy to Access. The Document Management System appearance in the workflow engine resembles the explorer (File Explorer on Windows and Finder on Mac) which users have used on a daily basis
• The Workflow Engine is equipped with Search Functionality, so that users can find a process with keywords and indicators easily and quickly
• Versioning. It functions as an automatic naming of the new version of the archive, and the user will easily track the latest version automatically
• Integration with LDAP, Active Directory, Ms Office and Google Docs
• Document watermark, to show who downloaded the document and display the date of the document was downloaded. To prevent leakage of letters to unauthorized outsiders
• Can be integrated with other applications through the CMIS web service.

Softbless has years of experience in managing, implementing, and developing your business processes using Workflow Engine.

Make us your partner in implementing the Workflow Engine as a solution to your needs. Contact us to get the best information and offers regarding the solutions we provide.